Staff Assistant - Medicine International

Updated: 28 days ago
Location: Saint Petersburg, FLORIDA
Job Type: FullTime

Position Details

Dept. Number/Name: 0-6123-000 / Dept. Of Internal Medicine
College Division: USF Health- Morsani College of Medicine
 
Salary Plan: Staff – Time Limited
Job Code/Title: 2201 / Staff Assistant
Hiring Salary/Salary Range: $27,500- $33,500
Position Number: 00036971
ORGANIZATIONAL SUMMARY:
The mission of USF Medicine International is to enhance global health care, through innovation and excellence in collaborative biomedical research, medical education and clinical practice. Medicine International for the USF Health College of Medicine was established in 2005 (as the Office of International Affairs) in response to the growing international demand for American medical education models, technology, and state-of-the-art medical techniques and procedures. Our office provides support for College of Medicine faculty and students in international research and scholarship activities.
POSITION SUMMARY:
The primary purpose of the Staff Assistant is to provide diverse administrative and operational assistance, including classified and privileged, to the Assistant Dean as well as the office(s) overseen by the Assistant Dean.
RESPONSIBILITIES:

 

  • Provide administrative and operational assistance, including classified and privileged, to the Associate Director and the Assistant Dean of Medicine International to optimize the effectiveness of the Medicine International Office. This includes diverse responsibilities ranging from organization/coordination/verification/audit of international travel, collection/formulation of research and training materials, telecommunication, ordering of office supplies and key clerical support for the Scholarly Concentration Programs in International Medicine
     
  • Assist in the maintenance of the Office's website and other social media accounts, such as Facebook and Twitter.
     
  • Assist in the coordination and execution of medical student exchange, clinical observerships, other training programs, hosting of international delegations, preparation of itineraries, varied schedules and worksheets, management of information, data and resource flow both inter and intra departmentally and internationally.
     
  • Coordination/scheduling of Assistant Dean and other calendars, and creation/composition of memorandum, letters, reports, forms and presentations
     
  • Performs other clerical support duties as assigned in support of the objectives of the office and staff
     

POSITION QUALIFICATIONS:
MINIMUM:

 

  • This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position.
  • College or other relevant postsecondary coursework may substitute for the experience requirement on a year for year basis.
  • Testing may be required to assess competency on word processing software.
     

PREFERRED:
 

  • Associate's degree preferred.
     

SPECIAL SKILLS/TRAINING:
 

  • Additional knowledge needed to successfully perform the duties/tasks/responsibilities of the Staff Assistant include proficiency in Microsoft products (Word, Excel, PowerPoint), proficiency in USF specific systems (cloudmail), project and time management skills, knowledge/understanding of general medical terminology, use of foreign language translation services and the ability to effectively interact with international business partners, vendors and collaborators.

 

Are you interested in clinical job opportunities with the USF Health Care working for University Medical Service Association, Inc. (UMSA)?  Visit https://usfpgcareersource.health.usf.edu/ for more information.



USF Health

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 23417

Posting Date:  10/18/2019

Posting End Date: 10/25/2019

How to Claim Veteran's Preference

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination. 

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

Work Location 

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USF - Tampa Campus

About USF 

The University of South Florida System is a high-impact, global research system dedicated to student success.  The USF System includes three institutions:  USF; USF St. Petersburg; and USF Sarasota-Manatee.  The institutions are separately accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.  All institutions have distinct missions and their own detailed strategic plans.  Serving over 48,000 students, the USF System has an annual budget of $1.6 billion and an annual economic impact of $4.4 billion.  USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees in the USF System, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities.  We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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