Staff Assistant III (Administrative Assistant)

Updated: about 1 month ago
Location: Boston, MASSACHUSETTS

22-Oct-2021

Harvard T.H. Chan School of Public Health

55874BR


Job Summary

The mission of the Department of Nutrition at the Harvard T.H. Chan School of Public Health is to improve human health through better nutrition and lifestyle. The Department strives to accomplish this goal through research aimed at an increased understanding of how diet influences health at molecular and population levels, the development of nutritional strategies, informing policy, the education of researchers and practitioners, and the dissemination of nutrition information to health professionals and the public.

The Administrative Assistant performs a variety of administrative support duties to coordinate the activities and procedures of the department's academic unit, administrative unit, and related projects and programs.


Job-Specific Responsibilities

Departmental duties and responsibilities include, but are not limited to, the following:

  • Assisting with day-to-day flow of communications within the department (emails, phone calls, walk-ins, website updates, job postings, etc.)
  • Sorting mail
  • Ordering office supplies
  • Maintaining and reserving the department conference rooms
  • Assisting with general operations and IT requests
  • Assisting with processing post doc and student reimbursements
  • Providing support for department events
This position also provides general administrative support to several faculty and staff members with related duties including, but not limited to, the following:
  • Travel arrangements
  • Processing reimbursements
  • Updating CVs
  • Providing support for event planning (symposiums, lectures, etc.)
  • Drafting, editing, and preparing correspondence, reports and other materials using Word processing systems, Microsoft Excel, and various databases
  • Assisting with faculty PowerPoint presentations
  • Providing on-site audio/visual technology support, in collaboration with the Department of IT, as needed.
The Administrative Assistant will also perform other duties and work on special projects as needed.

PLEASE NOTE: Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a slightly modified manner – including virtual interviews and a combination of remote and on-site (on campus in Boston) onboarding and work. On-campus/in-person work is expected, though, upon start date – in accordance with approved COVID-related guidelines and protocols.


Basic Qualifications

  • 3+ years of related experience required; a combination of education and experience may be considered

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

  • Knowledge of Buy2Pay, Endnote, and Concur applications (plusses, but not required)
The following cultural competencies are also preferred:
  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values  and our diversity, inclusion, and belonging  initiatives.

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Harvard University offers an outstanding benefits package including:

  • Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
  • Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
  • Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
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Harvard will require COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage .


Job Function

General Administration


Location

USA - MA - Boston


Job Code

403033 Staff Assistant III


Union

55 - Hvd Union Cler & Tech Workers


Pre-Employment Screening

Identity


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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