Staff Assistant, Faculty Recruiting

13-Jan-2022

Harvard Business School

56864BR

Job-Specific Responsibilities

Reporting to the Director for Faculty Recruiting and Appointments, the Staff Assistant, Faculty Recruiting supports the faculty recruiting process in the following ways:
• Serves as a point of contact for inquiries from staff, faculty, and candidates on recruiting processes. ​​​​​​Provides administrative support for the process, coordinates campus visits, tracks and maintains confidential information, and supports the planning and execution of recruiting events. Provides technical support and training on processes.
• Supports the planning and logistics associated with the annual new faculty orientation program including space planning, catering and administrative support for program participants.
• Processes confidential information related to on-boarding faculty including hiring and transitions, benefit information, payments and reimbursements. Tracks related information.

​​​​​​​Other duties in support of the team’s goals.

Basic Qualifications

3+ years of high-level administrative support is required.

Additional Qualifications and Skills

BA/BS preferred.
• Experience working with faculty in an academic setting preferred. Facility with data and online systems. Proficiency with Microsoft Word, Excel and PowerPoint required. Experience with Microsoft Access preferred.
• Ability to deliver consistently pro-active, top-level, timely service with tact and discretion.
• Capacity to handle multiple complex tasks simultaneously.
• Skill to work effectively with a variety of people.
• Excellent written and verbal communication skills.
• Demonstrated ability to work with highly confidential/sensitive information.
• Vigilant attention to detail, professionalism, strong judgment and demonstrated ability to produce consistently high quality work product

Additional Information

This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 3 days per week. Specific days and schedule will be determined between you and your manager.

While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here.

The mission of Harvard Business School (HBS) is to educate leaders who make a difference in the world. Within HBS, the Division of Research and Faculty Development (DRFD) helps to build and develop the faculty and facilitates the creation of enduring knowledge that shapes both business scholarship and the practice of business by providing unparalleled faculty support. From the time a prospective faculty member is identified as a recruiting candidate, and whether a faculty member spends six months or their entire career at HBS, the DRFD team’s focus is to support the success of each individual and contribute to an environment where they can thrive and do their best work in service of the School’s mission. The School’s largest administrative department, the DRFD houses approximately 350 full-time and part-time staff members. As a premier service organization, and in collaboration with colleagues across the School, the DRFD staff delivers high-touch, customized support to the faculty, demonstrating solid judgment and high standards of responsiveness and professionalism.

Job Function

General Administration

Location

USA - MA - Boston

Job Code

403033 Staff Assistant III

Department

Division of Research and Faculty Development

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.