STAFF ASSISTANT - DUKE EYE CENTER

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Job Description 
Staff Assistant Level 7

Perform administrative duties of a complex and confidential nature in support of departmental or divisional activities to relieve supervisor of clerical and administrative responsibilities and to maintain efficiency of departmental or divisional office operations

Responsibilities (include but not limited to)

• Maintain calendars for providers/independent decision making
• Maintain/update faculty CV’s
• Ensure all licensures for faculty are kept up to date
• Schedule/reschedule clinic appointments as needed for the division in EPIC
• Monitor inbasket for handling all patient information
• Work with division lead on developing measures to increase access to care for providers
• Organize workload to also include cross-coverage as needed within division
• Proactively monitor clinic schedules and make changes as appropriate
• Compile required documentation for faculty reimbursements
• Independently answer all calls and handle accordingly
• Maintenance of medical records within our electronic medical records in Onbase
• Complete away time in Qgenda and assist in managing your faculty away time
• Screen and route mail and documents; determine which to respond to or which to bring to supervisor’s attention based on content of communication and
• knowledge of departmental programs and activities. 
• Assist with patient forms to be completed in a timely manner
• Organize daily responsibilities to ensure deadlines are met

Minimum Qualifications
Education
Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

Experience
Work generally requires two years of related secretarial/clerical activities. experience to acquire skills necessary to administer office functions related to office management, communications, and budgetary/accounting OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.