STAFF ASSISTANT 9, DCRI Academic Affairs

Updated: 4 months ago
Location: Durham, NORTH CAROLINA

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Responsibility/Duty

  • Manage office of executive level faculty. Act as a resource in decision making with a deep understanding of the organization’s business and complex obligations of leadership faculty. Represent the executive’s interests and independently determine and prioritize scheduling.
  • Perform responsible administrative duties of a complex and confidential nature in support of Institute activities to relieve supervisor of varied clerical and administrative responsibilities and to maintain efficiency in organizational operations.
  • Compile data; prepare reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data. This includes independent creation of clear and appropriate agenda for various faculty and executive team meetings, prioritizing issues for timely resolution and follow-up.
  • Schedule and coordinate arrangements for seminars, conferences, appointments, meetings, speaking engagements; attend meetings to provide information and serve as a resource person; answer questions concerning institutional activities and transmit instructions and/or information to and from staff members; serve as liaison with administrative personnel and external agencies concerning University policies and procedures, budgetary and expense preparation and control.

Minimum Qualifications

Minimum Education/Training

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

Minimum Experience

Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

Specific Skills

Proficiency in WORD, EXCEL, PowerPoint required

Financial Responsibility

  • Develops budget recommendations
  • Reviews expenses against budget
    • Annual operating budget amounts for which the position will be responsible
  • Payroll
  • Capital
  • Purchasing
  • GRA expenditures & projections, Functional group monthly cost plans and project expenditures

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


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