SSTH - Biological Sciences Administrative Coordinator

Reception: greet visitors, answer the phone, and schedule appointments. Answer questions and connect students, faculty, and visitors to resources.

Communications: ensure the timely communication of program information to students, faculty, and the broader university community.  

Faculty/Adjunct Hiring: Assist the EA in the hiring process of full time faculty/ adjuncts for the department as well as onboarding requirements for new faculty.

Program Events: coordinate program/department events including - making room reservations, distributing the agenda and faculty assignments, advertising to students, and ordering catering and supplies while staying within budget.  

Office Supplies: regularly check office supply and copy machine inventory.  When office supplies are running low, or a faculty member requests new office or classroom supplies, order supplies through Amazon and Staples.

Program Chair(s) Support: assist PC in scheduling meetings, submitting reports and requests, and completing tasks as assigned.

Faculty Support: assist full-time faculty and adjuncts by answering questions and connect them with resources within the department and across campus in response to their needs.

Academic Advising Support: maintain records of student-faculty academic advising, distribute forms and advising information to students, schedule advising events.   

Course Materials: submit textbook & course material orders to the Biola Bookstore as directed by faculty and PC.

Writing Competency Records: maintain accurate records on student completion of the department writing competency requirements (WCR). Copy and distribute student writing submissions for faculty assessment.  Communicate WCR results to students and the Registrar.

Course Scheduling: Assist the AD and PC in developing class schedule based on previous semesters and communicate with full-time faculty teaching preferences. After approval from Associate Dean (AD), submit schedule and schedule changes to Course Scheduler. Work with SSTH Academic Coordinator to ensure accurate course schedules. 

Registration Overrides: following policies set by the Associate Dean and Program Chair, process student requests for registration overrides.

Building Access: check-out and check-in department keys to faculty and adjuncts and maintain key distribution records.  Submit requests for faculty and adjunct building or room key card access to Campus Safety.

ADA Accessibility: Obtain documents (i.e syllabus) from faculty for ADA accessibility and retention. 

Stewart Science Honors Support

Biola Office of Health Professions Advising Support

Additional duties as assigned by the EA and PC.

Bachelor’s degree or two years of college education with commensurate administrative experience

Excellent verbal and written communication skills

Ability to work independently

Ability to maintain accurate records and complete projects with attention to detail

Ability to manage multiple projects at the same time, and prioritize projects by importance as identified by the Associate Dean and/or Program Chair

Ability to relate well to students, faculty, and administrators

Candidate should be dependable, flexible, creative, and organized  

Proficiency in Microsoft Word and Excel required. 

Experience systematizing procedures and data management desired.  

A background in science, technology, mathematics or higher education would be helpful.