SSC HR Coordinator

19507BR

Eaton Hall SSC

Position Overview

The day-to-day human resource activities in the SSC's are conducted by SSC HR Coordinators and HR Specialists. These positions are responsible for working with assigned units, departments and centers and the SSC Managers to perform human resources business activities in an environment of excellent client service. The positions will use knowledge of HR best practices and KU HR systems, policies and processes to perform human resources support functions for the departments, provide departments with accurate and timely information to make decisions, and ensure efficient transaction processing.

The SSC HR Coordinator will provide timely and professional services that support or enhance the instructional, research and service goals of the units served. The SSC HR Coordinator will report to the SSC HR Manager, and will be expected to maintain successful relationships and frequent communication with individuals from academic or research units who request service from the SSC.

This position will have a hybrid work arrangement. Incumbent will work remotely and on campus based on a set departmental schedule.  

Job Description

60% For each area served, responsible for assisting departments with their recruiting needs and position maintenance needs for the units that you are assigned to; including, but are not limited to:

• Helps facilitate the recruitment process for faculty and staff employees (regular and temporary) using staffing procedures developed by the Department of Human Resource Management. May assist units with the development of position descriptions, recruitment plans and associated materials. Facilitates job openings, coordinating search activities including but not limited to posting ad copy, coordinating search committees, review application materials on behalf of hiring departments (if requested), and consults and/or serves on employee selection committees (if requested).
• Assists applicants with questions on application process and status, sends system notification of application outcome to candidates, generates online offer letter, places and tracks background check completion, ensures supporting/organizational documents are attached and monitors recruitment processes to ensure university guidelines are followed. Works with HR Manager to evaluate issues related to the search process. Assists with the resolution of issues and concerns.
• Assists with the processing of recruitment exceptions (search waivers and personnel actions).
• Works with the Department of Human Resource Management and International Programs with any visa related issues.
• Processes position maintenance for ongoing appointments (i.e. personnel action forms to adjust funding, FTE, salary, etc.)
• Processes funding changes for regular budgeted positions.

• Responsible for the collection of all onboarding materials from prospective hires.
• Coordinates service access (i.e., computer access) and works with hiring unit to ensure information has been effectively communicated regarding employment details. Works with HR Appointment Specialists to ensure that all materials are keyed appropriately into the system and that the appropriate hourly employees are set up for the corresponding time collection group.
• Supports orientation related services provided to new employees.

• Provides ad-hoc reports to units served as requested.
• Coordinates with the Department of Human Resource Management on the interpretation and communication of human resources policies, procedures, and programs.
• Reviews and recommends changes to department and SSC procedures to ensure compliance with policy; prepares and updates procedural manuals and related instructional materials.
• Serves as a resource to department staff and faculty to ensure compliance with policy. Participates in department meetings and events to maintain knowledge of the department and relationship with the faculty and staff.

Position Requirements

This position will have a hybrid work arrangement. Incumbent will work remotely and on campus based on a set departmental schedule.  

Required Qualifications

Preferred Qualifications

Contact Information to Applicants

LeeAnn Adee, [email protected]

Additional Candidate Instruction

 A complete online application includes:

• Cover letter addressing how you meet the required and preferred qualifications
• Resume
• Contact information for three professional references

Only complete applications will be considered.   An online application must be completed to be considered for this position. 

• Notice: This position has been reopened in order to allow for additional applicants .  If hired this position will support either the Eaton Hall or Carruth Shared Service Center.
• Initial application review began on Wednesday, July 21, 2021 and will continue until a pool of qualified applicants is identified.

Advertised Salary Range

Starts at $48,000

Application Review Begins

21-Jul-2021

Anticipated Start Date

10-Aug-2021

Primary Campus

University of Kansas Lawrence Campus

FLSA Status

Administrative

Employee Class

U-Unclassified Professional Staff

Work Schedule

Monday – Friday, 8:00 am – 5:00 pm

Work Location Assignment

Hybrid

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression and genetic information in the University's programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of the Office of Institutional Opportunity and Access, [email protected], 1246 W. Campus Road, Room 153A, Lawrence, KS, 66045, (785)864-6414, 711 TTY.