Sr. Project Coordinator

Current Employees:

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Department Specific Functions

• Collaborate closely with the Event Coordinator and Marketing Manager to ensure the successful promotion of activities.
• Assists in evaluating, coordinating, writing, and proof-reading material for the organization, in addition to assist in the creation and design.

Core Job Functions                                                                                           

• Assists with the assignment of tasks to internal teams to include schedule management.
• Assists with budget preparation and tracks all project related expenditures.
• Monitors project progress and addresses any issues that arise.
• Assists with the identification of completion shortfalls.
• Acts as the point of contact and communicates the project status to relevant stakeholders.
• Communicates timeline changes and new information to project team.
• Maintains familiarity with departmental programs and projects and reaches out to faculty/staff to acquire information, gather content to showcase and promote work.
• Creates and maintains comprehensive project documentation, plans and reports.
• Ensures all needed documentation is current and properly filed and stored.
• Contributes to the production of school-branded digital and printed publications by assisting with writing, photography, graphic design, printing and email distribution.
• Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
• Organizes, attends and participates in project meetings.
• Prepares necessary presentation materials for project meetings.
• Records minutes and takes detailed notes during meetings.
• Manage the organization of promotional/communication assets, including design files, informational/background files, subject/source files, content and media libraries (video/photo files), and also handle editing and utilization of digital media.
• Adheres to University and unit-level policy and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Qualifications                                                                              

Education:

High school diploma or equivalent

Experience:

Minimum 3 years of relevant experience. Any relevant education, certifications and/or work experience may be considered.

Knowledge, Skills and Attitudes:

• Exceptional verbal and written communication abilities to effectively convey ideas and information.
• Proficient in writing, copy-editing, and proofreading to ensure high-quality content production.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) is essential for this role.
• Proficiency with Adobe Creative Suite (Photoshop, Illustrator, InDesign) is required for graphic design tasks.
• Familiarity with video editing software such as Premiere Pro, After Effects, iMovie, or Final Cut is preferred.
• Knowledge of Associated Press (AP) style guidelines is a plus.
• Prior experience in project management is advantageous but not mandatory.
• Excellent time management skills with the ability to handle multiple tasks and deadlines simultaneously.
• Strong attention to detail to ensure accuracy and precision in all tasks.
• Demonstrated ability to manage conflicting priorities efficiently.
• Ability to handle difficult and stressful situations with professionalism and composure.
• Strong interpersonal skills to establish and maintain effective working relationships with colleagues and stakeholders.
• Willingness and ability to understand and follow instructions while adapting to evolving requirements.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c105