Sr. Program Coordinator, Miami Herbert Business School Centers & Institutes

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The Senior Program Coordinator provides administrative support to faculty and acts as a liaison between faculty, students, and other Universities. This position assists in the development, monitoring, and reporting of departmental budgets.  The Sr. Program Coordinator for Centers and Institutes at Miami Herbert Business School, provides support for the following Centers - Entrepreneurship, Real Estate, Leadership, Analytics, and Sustainability.

CORE JOB FUNCTIONS   

                                                                                       

• Develops strategic partnerships with external entities and organizations. 

• Creates monthly budget reports to ensure operations are within plan.

• Ensures administrative processes and associated forms for instructor services are completed in a timely manner.

• Responds to various instructor requests and telephone, email, and internet submissions for all programs.

• Plans and participates in open houses for the department.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                        

Education:

High school diploma or equivalent

Experience:

Minimum 3 years of relevant experience

A combination of relevant experience and education may be considered

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.

• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

• Ability to process and handle confidential information with discretion.

• Ability to work evenings, nights, and weekends as necessary.

• Commitment to the University’s core values.

• Ability to work independently and/or in a collaborative environment.

• Proficiency in computer software (i.e. Microsoft Office).

DEPARTMENT ADDENDUM

Department Specific Functions

1.    Strategically plan, organize, and coordinate an array of activities for the aforementioned Centers, including conferences, seminars, workshops, social gatherings, cultural events, and academic programs, aligning each initiative with the specific objectives of Entrepreneurship, Real Estate, Leadership, Analytics, and Sustainability programs.
2.    Foster collaborative partnerships with university departments, faculty, staff, and student organizations to discern event objectives and specific requirements for each Center, ensuring a unified vision and goal alignment for every event or program.
3.    Directly oversee meticulous event logistics for the Centers, from venue selection to catering, audiovisual equipment, transportation, and accommodations, ensuring seamless execution with a keen eye for scheduling and resource allocation.
4.    Manage end-to-end event budgets, estimating costs, tracking expenses, and seeking cost-effective solutions and sponsorships to optimize resource utilization specifically for Entrepreneurship, Real Estate, Leadership, Analytics, and Sustainability initiatives.
5.    Liaise proficiently with vendors, contractors, and service providers, negotiating contracts and ensuring high-quality services delivery to meet the distinct needs of each Center.
6.    Spearhead the creation of impactful marketing and promotional materials for Center-related events, utilizing various marketing channels to bolster attendance and interest for Entrepreneurship, Real Estate, Leadership, Analytics, and Sustainability programs.
7.    Develop streamlined registration processes for Center-related events, tracking attendance, managing participant lists, and providing responsive support to registrants' inquiries tailored to the needs of each Center.
8.    Proactively identify potential event-related risks for Entrepreneurship, Real Estate, Leadership, Analytics, and Sustainability initiatives, developing robust contingency plans and ensuring compliance with safety regulations.
9.    Collect comprehensive feedback and conduct post-event evaluations based on defined key performance indicators for each Center, utilizing insights to enhance future events and providing insightful reports to stakeholders.
10.    Cultivate a culture of seamless collaboration among university staff, faculty, and student groups specifically focused on supporting Entrepreneurship, Real Estate, Leadership, Analytics, and Sustainability initiatives, fostering open communication channels and cohesive teamwork in event planning and execution.
 

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Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H6