Sr. Manager, Business Operations

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The Department of Anesthesiology has an exciting opportunity for a full-time Sr. Manager, Business Operations to work in Miami, FL.    The Sr. Manager, Business Operations evaluates, administers, and manages all business and administrative matters including budget, operations, programs and personnel administration for the assigned department. This position also provides financial analysis and strategic planning as well as manages the budgetary controls in partnership with various levels of management. 

Under the supervision of the Director, Finance, this position will assist in the financial management of daily fiscal activities of the Department of Anesthesiology including all aspects of revenue cycle management, clinical, teaching and research funding, and overseeing an annual budget currently more than over $100 million.  This position will assist in functions such as budget preparation, fiscal planning and development, financial analysis, fiscal reengineering, organizational communication, compliance and financial outcome measurements.

• Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement.

• Develops and ensures adherence to the department’s annual budget, in accordance with University guidelines and policies.  Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.

• Advances the strategic financial plan and makes recommendations to senior management on how to best execute the department’s plan.

• Formulates department policies and guidelines to carry out the University and department mission.

• Oversees the review, approval and reporting of all expenditures.  Reviews and approves financial transactions.

• Creates and manages support systems to ensure availability of cost-effective supplies, equipment, and management information.

• Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.

• Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.

• Implements department human resources actions, which may include hiring, terminations, salary etc.  Recruits, trains and prepares performance reports for staff.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS                                                                                                         

• Bachelor’s degree in relevant field required

• Minimum 4 years of relevant experience

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to manage a budget and work within the constraints of that budget.

• Ability to direct, manage, implement, and evaluate department operations.

• Ability to effectively plan, delegate and/or supervise the work of others.

• Proficiency in computer software (i.e. Microsoft Office)

DEPARTMENT SPECIFIC FUNCTIONS

• Reconciles 115 faculty members expenses against departmental faculty allocated funds.   This is expected to grow by 20% for FY25

• Process  On call and OT payroll  that is expected to increase 20% due to  the addition of 3 new sites.

• Communicate with the Executive Director of Business Operations regarding any concerns with the call payroll for the month.  Works closely with all the Administrative Staff in reviewing call submissions.

• Preparing the faculty monthly overload compensation for calls and overtime hours and gathering all compensation reports for all the hospitals to be submitted to payroll. 

• Assist in the coordination of new faculty hires, on boarding and off boarding.  Prepare required documents as needed. Prepares Pro forma and dashboards to be submitted through the PSGC system.

• Point of contact for staff and faculty to assist with proper procedures on how submit all expense related entries, i.e. purchase orders, supplier invoices, reimbursement, etc.

• Creates customized reports using data requested by senior management and conducts ad hoc analyses.

• Develops and manages analyses and reports of physicians’ compensation plans. Prepare reports forecasting trends of salary support.

• Assists in preparation and distribution of regular reports from internal and external data sources used for planning by senior leadership and other personnel and administrative staff.

• Responsible for processing large monthly call payroll approximately $1.5M a month for a staff of 161 doctors.  Oversees consolidation of report sent to Faculty Affairs.  Check for accuracy of submission by Faculty Affairs Payroll and Administrative staff.

• Responsible for troubleshooting all payroll issues that affect the faculty and staff.

• Trains on an ongoing basis staff on the policies and procedures of the University and policies specific to the department.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H12