Sr. Human Resources Admin Analyst

Updated: about 9 hours ago
Location: Los Angeles, CALIFORNIA

Job Duties
Job Qualifications
Job Duties


In this role, you will be responsible for coordinating and implementing both the Staff and Academic personnel and Payroll functions for the Department of Biological Chemistry and Institute for Genomics and Proteomics, Human Genetics, Graduate Programs in Bioscience, and the Brain Research Institute with a combined total of 300 employees. Functions include: a variety of personnel, accounting, benefits and payroll functions. Coordinate monthly and biweekly payroll process for academic and non-academic employees. Process all personnel/payroll transactions and coordinate staff and academic personnel administration, including counseling, visa applications (J1, H1B, O-1, and Perm Res) and new hire paperwork and procedures. Perform UCPath functions on-line, including gathering and analyzing information to support policies and procedure. Identify and administer all financial aspects of the Postdoctoral Scholar Program. Attend various meetings with DGSOM HR Personnel, Graduate Division, Dean and Chancellor’s office administrators, and respond to various public inquiries. Sr. Administrative Analyst will also be responsible for completing dossiers in a timely manner for Dean’s Office review.

This position is a part time 1-year appointment.  

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Job Qualifications


Excellent oral and written communication skills to establish and maintain cooperative working relationships with faculty, staff, and students.

Demonstrated knowledge of UCLA Staff & Academic Personnel policies and procedures.

Demonstrated knowledge of School of Medicine compensation plans.

Working knowledge of the CALL.

Demonstrated ability to work independently and complete projects within specified deadlines.

Demonstrated ability to process payroll for academics and staff following UCLA policies and procedures.

Demonstrated knowledge of UCLA benefits programs.

Demonstrated knowledge of affirmative action/equal opportunity guidelines.

Demonstrated working knowledge of assembling and processing academic dossiers.

Demonstrated knowledge in preparing and writing concise and logical memoranda and analytic reports.

Skill and knowledge in operating Igreentree, HBS, UCPath, Cornerstone, OATS, OPUS, Interfolio, ePermits, I-9 Tracker.

Working knowledge of Microsoft Word, Excel and Access programs.

Ability to independently solve personnel problems as they arise.

Demonstrated ability to interpret academic & staff personnel polices and procedures.

Demonstrated ability to prioritize projects to meet scheduled deadlines.

Ability to work under heavy workload, changing priorities and constant interruptions.

Demonstrated ability to maintain confidentiality.

Demonstrated knowledge and ability to process UCPath transactions and other related university personnel/payroll forms.

Demonstrated ability to work effectively as a team member.

Mathematical skills to process salary and payroll matters.

Knowledge of Personnel and Payroll Activity Reports.

Knowledge of Academic Apprentice Personnel Policy and related forms.

Dossier preparations

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