In this role, you will be responsible for coordinating and implementing both the Staff and Academic personnel and Payroll functions for the Department of Biological Chemistry and Institute for Genomics and Proteomics, Human Genetics, Graduate Programs in Bioscience, and the Brain Research Institute with a combined total of 300 employees. Functions include: a variety of personnel, accounting, benefits and payroll functions. Coordinate monthly and biweekly payroll process for academic and non-academic employees. Process all personnel/payroll transactions and coordinate staff and academic personnel administration, including counseling, visa applications (J1, H1B, O-1, and Perm Res) and new hire paperwork and procedures. Perform UCPath functions on-line, including gathering and analyzing information to support policies and procedure. Identify and administer all financial aspects of the Postdoctoral Scholar Program. Attend various meetings with DGSOM HR Personnel, Graduate Division, Dean and Chancellor’s office administrators, and respond to various public inquiries. Sr. Administrative Analyst will also be responsible for completing dossiers in a timely manner for Dean’s Office review.
This position is a part time 1-year appointment.
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
Excellent oral and written communication skills to establish and maintain cooperative working relationships with faculty, staff, and students.
Demonstrated knowledge of UCLA Staff & Academic Personnel policies and procedures.
Demonstrated knowledge of School of Medicine compensation plans.
Working knowledge of the CALL.
Demonstrated ability to work independently and complete projects within specified deadlines.
Demonstrated ability to process payroll for academics and staff following UCLA policies and procedures.
Demonstrated knowledge of UCLA benefits programs.
Demonstrated knowledge of affirmative action/equal opportunity guidelines.
Demonstrated working knowledge of assembling and processing academic dossiers.
Demonstrated knowledge in preparing and writing concise and logical memoranda and analytic reports.
Skill and knowledge in operating Igreentree, HBS, UCPath, Cornerstone, OATS, OPUS, Interfolio, ePermits, I-9 Tracker.
Working knowledge of Microsoft Word, Excel and Access programs.
Ability to independently solve personnel problems as they arise.
Demonstrated ability to interpret academic & staff personnel polices and procedures.
Demonstrated ability to prioritize projects to meet scheduled deadlines.
Ability to work under heavy workload, changing priorities and constant interruptions.
Demonstrated ability to maintain confidentiality.
Demonstrated knowledge and ability to process UCPath transactions and other related university personnel/payroll forms.
Demonstrated ability to work effectively as a team member.
Mathematical skills to process salary and payroll matters.
Knowledge of Personnel and Payroll Activity Reports.
Knowledge of Academic Apprentice Personnel Policy and related forms.
Financial Manager, University of California, United States, 17 days ago
Requisition Number: 32558 Job Title: ADMINISTRATIVE ANALYST, SENIOR Working Title: Financial Manager Salary: $4,842 - $9,591 monthly Job Type: Career Department Name: 1916-CANCER PREVENTION & CNTR...
Associate Vice President, Total Rewards, University of Southern California, United States, 17 days ago
The University of Southern California (USC) is one of the world’s leading private research universities. An anchor institution in Los Angeles, a global center for arts, technology, and internation...
Director, Clinical Trials Administration, City of Hope, United States, 4 days ago
About City of Hope City of Hope, an innovative biomedical research, treatment and educational institution with over 6000 employees, is dedicated to the prevention and cure of cancer and other life...
Director Of Business Administration, Cts, University of California, United States, about 18 hours ago
Requisition Number: 32599 Job Title: ADMIN SUPV 2 Working Title: Director of Business Administration, CTS Salary: $5,167 - $13,233 monthly Job Type: Contract Department Name: 0070-EDUCATION Depart...
Coverage Analyst, City of Hope, United States, 4 days ago
About City of Hope City of Hope, an innovative biomedical research, treatment and educational institution with over 6,000 employees, is dedicated to the prevention and cure of cancer and other lif...
Senior Director Of Foundation Relations And Corporate Philanthropy, University of California, United States, about 18 hours ago
Requisition Number: 32549 Job Title: FUNDRAISER 4 Working Title: Senior Director of Foundation Relations and Corporate Philanthropy Salary: $6,267 - $16,800 monthly Job Type: Career Department Nam...