Sr. Grant Administrator

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The Department of Surgery is currently seeking a full time Sr. Grant Administrator to work in Miami. The Sr. Grant Administrator oversees the pre- and post-award grant process for assigned division(s) and establishes standards and deadlines for proposals, reviews proposals for completeness, and ensures compliance with organizational or foundation standards. Furthermore, the Senior Grant Administrator maintains accurate and updated records of funding sources and grant applicants.

CORE RESPONSIBILITIES

• Mentors, supervises, and trains junior grant administration staff to further talent development.

• Approves and processes all purchase requisitions and vouchers for supplies, equipment, personnel, services, and reimbursements.

• Reviews expenditures and encumbrances and identifies and independently resolves any discrepancies, working with other departments to identify key issues and develop solutions or action plans.

• Works to closeout research funds and resolves fund deficits and under-expenditures.

• Assists in the departmental faculty salary budget process by managing and administering the allocation of research personnel funds.

• Participates in the development and enhancement of systems to improve functionality for administrative staff and investigators. Interprets sponsors and institutional guidelines.

• Prepares regular and complex special reports, financial statements, forms or studies for sponsors and researchers.

• Tracks grant applications and awards, and follows up with funding agencies.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                         

• Bachelor’s degree in relevant field.

• Pre and Post-Award experience working with Research Administration with a minimum of 3 years.

• Minimum 4 years of relevant experience.  

The Department of Surgery has an exciting opportunity for full time Sr. Grant Administrator to work in the Medical Campus. The Sr. Grant Administrator for the Department of Surgery Research Division assists Department’s Sponsored Program Director with planning, developing, and coordinating all business operations of the basic science research divisions and centers within the department to ensure daily efficient operations and staff compliance with all established policies and procedures for Pre-Award and grant submittal. 

Assist Principle Investigator/Faculty with all Pre-Award applications Ensures ongoing COI compliance status with PI. Assist PIs with letter of intents and pre-application submissions. Reviews sponsor solicitation for proposal content and requirements and ensure PI addresses requirements. Prepares budget based on input from PI about specifications provided by the sponsor in the solicitation. Coordinates the preparation of collaborative proposals, which includes collecting proposals and sub recipient commitment forms from sub award institutions. Assist in obtaining letters of intent for sub-site entities and all other pertinent information. Identifies final budget, budget justification, and statement of work and ensures they are compliant with specifications provided by the sponsor. Assists with uploading of budget page, Biosketch, publications list, current and pending support list, certification of pages, and other required forms in the UM IBIS System Assists with creating pdf files, hard copies and routing via IBIS System for ORA’s approval Gathers and uploads documentation for just-in-time requests in a timely manner Ensures PI & project are COI compliant before award is released. Ensures Subaward agreement and requisitions are uploading to IBIS System for timely setting up of contract

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

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Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H10