Sr. Event Planner

SCHOOL/UNIT DESCRIPTION:
The Stanford Institute for Economic Policy Research (SIEPR) is Stanford University’s thought leader for understanding the economic challenges, opportunities, and policies affecting people in the US and around the world. SIEPR’s mission is to support research that informs economic policymaking while engaging future leaders and scholars. SIEPR supports over 100 faculty members representing all seven schools in Stanford. Our faculty study a vast array of economic policy-relevant areas and collaborate with other established and up-and-coming researchers from within and outside Stanford.

SIEPR’s Events team delivers a suite of events for faculty, donors, policymakers, business leaders and students in support of SIEPR’s mission. Throughout the academic year, event planners are an integral part of executing monthly events, bi-annual policy forums, and annual SIEPR economic summit, which draws an in-person attendance of about 450-500 attendees, including donors, policymakers, academics, and business leaders. The team works closely with other SIEPR units. 

Our VPDoR Diversity Journey:

• We create a hub of innovation through the power of diversity of disciplines and people.
• We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
• We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.  
• We promote a culture of belonging, equity, and safety.
• We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:
The Event Planner 3 (EP3) is an integral member of SIEPR’s Events team. The EP3 provides strategic planning, oversight, and logistical support for a suite of academic and non-academic events at SIEPR. 

SIEPR produces dozens of events each year, including a mix of in-person and virtual monthly events, bi-annual policy forums, academic conferences, annual summit, and events that SIEPR co-sponsor and/or partner with other institutions. The high frequency of the events at SIEPR means that event planners must be highly organized and efficient, and have excellent communication skills. The EP3 will work with the leadership team, management team, as well as junior event planners, to ensure the successful planning and execution of each event. The EP3 will also build strong relationship with internal and external partners, especially vendors, to streamline the event planning process.

 CORE DUTIES:

• Serve as project manager of multiple activities, scope out project tasks/team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones.
• Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.
• Establish and maintain relationships with internal and external university partners.
• Act as department representative at cross-departmental project meetings.
• Operate as account manager on deliverables, program metrics, and status reports.
• Work cross-departmentally to prepare and manage complex program budgets.
• Recommend and schedule events into appropriate off-campus and on-campus venues.
• Oversee registration strategy and logistics.
• May hire and oversee support staff, students and contingent event staff.
• Train and supervise junior event planners in proper execution and implementation of events.

MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor’s degree and five years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Attention to detail
• Strong writing and communications skills
• Knowledge of Cvent, Mailchimp, Google forms
• Fast learner of new skills
• Adaptive and versatile

Certifications and Licenses:
None.

PHYSICAL REQUIREMENTS:

• Sitting and standing for periods of time
• Set up and attendance at all events

WORKING CONDITIONS:

• Will require the individual to be in person at the SIEPR building on a regular basis
• May require early morning, evening, and weekend work for events
• May require overtime. 

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .
  

The expected pay range for this position is $76,000 to $100,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected] . For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.