Sr Confidential Admin Assistant

Details

Posted: 16-May-24

Location: New Brunswick, New Jersey

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 227737

Position Summary:

Rutgers, The State University of New Jersey is seeking a Sr Confidential Admin Assistant for the University Communications and Marketing department.
Among the key duties of the position are the following:

• Provides high-level confidential administrative support to the Vice President and the Department of UCM. Assist the Vice President in planning and executing major initiatives, and in providing communication and marketing support and counsel to the President, Senior Administrators, University Governing Boards, Chancellor-led Units, and other constituents.
• Multi-tasks with changing priorities and demands while calmly and professionally demonstrating best practices in administrative support and office management.
• Completes all work in a manner that is consistent with the mission, vision, values, and goals of the University and the Department.
• Provides executive-level support to the Vice President in developing, implementing and monitoring success metrics for departmental goals, policies, programs and campaigns.
• Prepares reports, bench-marking studies, and highly professional presentations for use by the Vice President.
• Manages the Vice President's calendar, print and digital correspondence, travel, and day-to day office operations.
• Manages agendas, logistics, and materials for department, university wide and external meetings.

Minimum Education and Experience:

• Bachelors' degree or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration.
• Five (5) years of experience as an executive or administrative assistant.

City: New Brunswick

State: NJ

Equipment Utilized:

• Strong knowledge of desktop computers and relevant software, including Microsoft Word, Outlook, Excel, PowerPoint or other presentation software.
• Must be proficient in Zoom, WebEx, and other meeting and Calendar management applications.
• Must proficiently use various web browsers (Safari, Firefox, Explorer) to conduct online research.
• Working knowledge of project management software.
• Valid driver's license and willingness to use personal vehicle for work related purposes.

Physical Demands and Work Environment:

• Must be able to work effectively under pressure of deadlines and on multiple concurrent assignments.

Special Conditions:

• Clean Driving Record.

Salary: TBD

Posting Number: 24ST1178

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About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
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