Sr. Administrative Coordinator

Details

Posted: 03-Apr-24

Location: Baltimore, Maryland

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 113428-en_US

We are seeking a Sr. Administrative Coordinator  who will provide complex administrative, project and patient-related support to the Chairman and Administrative Specialist for the Wilmer Eye Institute. Represents the division by communicating professionally with faculty, administrators, staff, external contacts and patients.

Specific Duties/Responsibilities

• Provides administrative support to the Director and Administrative Specialist.
• Manage procurement card charges, SAP financial processes, and budgets.
• Assists Administrative Specialist with coordination of major departmental events and activities.
• Independently identifies, recommends and implements process-improvement initiatives for the office with approval from the Administrative Specialist.
• Orders/maintains office supplies, places service calls on all office equipment, contact facilities for housekeeping & general maintenance.
• Assist with coordination of bi-monthly All Faculty Meetings, Long Range Planning Committee Meetings, and All Employee Meetings.
• Coordinate annual faculty evaluations.
• Transcribe correspondence from the Director.
• General support to Wilmer's faculty & staff as needed.
• Maintain conference room reservations via electronic calendar.
• Maintain file room including material of a confidential nature.
• Greets VIP patients/visitors.
• Coordinate meeting arrangements and catering requests as needed.
• Coordinate patient appointments.
• Correspond with intradepartmental and interdepartmental JHMI departments and external contacts.

Minimum Qualifications

• High School Diploma/GED. Five (5) years progressively responsible administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  

*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

 

 

Classified Title: Sr. Administrative Coordinator 
Role/Level/Range: ATO 40/E/03/OF  
Starting Salary Range: $21.00 - $36.50 HRLY ($67,860 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: ​​​​​​​SOM Oph General Administration  
Personnel area: School of Medicine 

 

 

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About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.
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