Sr. Administrative Assistant - Cardiology - Full-Time

Updated: about 2 months ago
Location: Los Angeles, CALIFORNIA

Requisition # HRC0472779Apply Now

Cedars-Sinai is a national leader in providing high-quality, patient-centered healthcare encompassing primary care as well as niche medicine and conducting research that leads to lifesaving discoveries and innovations. Since its beginning in 1902, Cedars-Sinai has evolved to meet the healthcare needs of one of the most diverse regions in the nation, continually setting new standards in quality and innovation in patient care, research, teaching and community service!

Today, Cedars-Sinai is widely known for its national leadership in redefining healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare globally by developing new approaches to treatment and educating tomorrow’s physicians and other health professionals. At the same time, Cedars-Sinai demonstrates a longstanding dedication to strengthening the Los Angeles community through multifaceted programs that improve the health of its most vulnerable residents.

Supporting the Department of Cardiology, the Sr. Administrative Assistant is responsible for planning, implementing and coordinating day-to-day operations, as well as performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow. In this role, you will support an individual or multiple staff members by arranging their schedules, appointments and itineraries.

•Schedules appointments and meetings, and manages complex calendars. Makes arrangements for meetings, conferences, or travel for an individual, group, or department.
•Updates the CV and Biosketch for different faculty members within the Department.
•Supports administrative processes of professorial appointment.
•Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
•Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
•Compiles appropriate and necessary documentation from multiple sources to assist with gran submission and workforce planning and / or other department reports. May prepare summary of information or data.
•Organize complex statistical and narrative reports, charts, and exhibits into a complete document suitable for publication and distribution.
•Distributes and disseminates information within the department and/or unit.
•Orders supplies and arranges for equipment maintenance.
•Submits, monitors, and tracks invoices, reimbursements, and supply management. Incumbent may also assist with preparation and submission of expense reports.
•Assists with HR compliance for all AIM employees – including maintenance of personnel files, and identifying and ensuring completion of required annual competencies.
•Establishes and maintains and internal filing system.


High School Diploma or GED, required.

• Minimum of 2 years of office and administrative experience, required.
•Working knowledge/experience in grants, research, and budgeting is highly preferred.
•Ability to handle multiple demands and / or manage complex and competing priorities.
•Ability to work with tight timeframes and meet strict deadlines.
•Ability to demonstrate time management and priority setting skills.
•Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc).
•Ability to identify problems and resourcefulness to resolve them independently and on own initiative.
•Strong analytical and problem-solving skills; excellent organization skills and very detail-oriented; learns new tasks quickly; self-motivated; works well independently with minimal supervision; works well with others; able to multi-task.
• Excellent communication (written and verbal) skills.
• Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center.

Physical Demands:

Able to perform moderate lifting.  Able to sit, stand and walk for prolonged periods of time.  Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions.


  • Working Title: Sr. Administrative Assistant - Cardiology - Full-Time
  • Department: Cardiology Diagnostic
  • Business Entity: Service Lines & Ops
  • City: Los Angeles
  • Job Category: Administrative
  • Job Specialty: Administrative
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Day
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Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.


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