Sport Programs Associate

Oregon State University, United States

Updated: about 9 hours ago
Location: Corvallis, OREGON
Deadline: 21 Jun 2024

Position Details
Position Information


Job Title Sport Programs Associate
Appointment Type Student Employee
Job Location Corvallis
Position Appointment Percent 100%
Appointment Basis 12
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Remote or Hybrid option?
Min Hourly Rate $14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)
Max Hourly Rate $17.00 (Standard); $16.50 (Non-Urban); $18.00 (Portland Metro)
Position Summary
This recruitment will be used to fill four part-time (a maximum of 24 hours per week) Sport Programs Associate positions for Recreational Sports at Oregon State University (OSU).
The Sport Program Associate reports to the Assistant Director and Coordinators of Sport Programs, Office Specialist, Graduate Assistants, and Senior Sport Program Associates. The position is responsible for the oversight and management of a variety of Intramural Sports leagues and events including the supervision and evaluation of participants, officiating staff, and activities while creating a safe and inclusive environment. Sport Program Associates will provide quality customer service to participants and staff by having knowledge of program policies, procedures, and information about Sport Clubs and Intramural Sports. Sport Associates will provide administrative support to the Sport Programs Office.
This position supports the Sport Programs Mission Statement “to engage the university community in diverse sport and program opportunities that enrich the student learning experience through involvement, leadership and physical activity”.
Employee Expectations
  • Know Your Stuff: Learn, model, promote and consistently enforce policies for the Department of Recreational Sports
  • Communicate Like a Pro: Professionally and proactively communicate with your teammates, supervisors and administrative staff
  • Stay Sharp: Maintain required certifications and attend orientation sessions, staff meetings and Director’s Retreat as directed
  • Seek Solutions: Provide quality customer service to all patrons and search for a “path to yes” when possible and aligned with mission
  • Deliver a Positive Experience: Maintain and promote a safe and fun environment for all participants and staff


We create engaging environments for student growth and success. We inspire healthy living by providing quality recreational and educational opportunities for the Oregon State University community.
Anticipated Hourly Rate: $17.05
Position Duties
Position Details, Duties and Responsibilities
  • Demonstrate comprehensive knowledge of Intramural Sports policies and procedures
  • Supervise and perform evaluations of officials
  • Management of participants and teams:
  • Ensure completion of team rosters and waivers
  • Facilitate directions and court/field assignments to officials, teams, and individuals
  • Monitor and maintain crowd control
  • Management of all aspects of intramural activities including emergency response and problem solving activity issues
  • Coordinate facility preparation and clean up
  • Complete all necessary paperwork during and after each shift
  • Respond to and deal with conflict management situations
  • Communicate injuries, suggestions, and problems regarding activities to appropriate individuals
  • Other duties as assigned


Office Tasks:
  • Provide information to program participants including policies, procedures, paperwork, registration, and activities
  • Keep an organized workplace and resource area
  • Perform photocopying, distribution of copies, filing, printing of forms, and miscellaneous administrative tasks to support area
  • Respond to phone calls and e-mails, answer questions and direct inquiries appropriately
  • Other duties as assigned

Intramural Sports Specific:
  • Communicate with Intramural Sports participants concerning forfeits, rescheduled games, playoffs, and other Intramural activities
  • Data entry and updating of intramural league and event participants in RecTrac including forfeit log and reschedule times
  • Filing of intramural paperwork, records, and scoresheets
  • Keep records of Intramural Sports games
  • Create score sheets for Intramural Sports games
  • Prepare Supervisor backpacks to be taken to Intramural Sports games
  • Organize and maintain Intramural Sports supplies

Sport Clubs Specific:
  • Communicate with Sport Club participants concerning home events, travel itineraries, equipment rentals, and other Sport Club activities
  • Data entry and updating of Sport Club databases (Membership, Driver Authorization, and Certifications), spreadsheets, and documents
  • Process and manage Sport Club paperwork (waiver and liability, term activities, travel itineraries, club binders)
Minimum Qualifications
Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

  • Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
  • Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
  • Must meet the applicable minimal enrollment standard
    • High School student: Regularly enrolled in a high school or participating in a home-schooling program
    • Undergraduate and post-baccalaureate student: 6 credit hours per term
    • Undergraduate international student: 12 credit hours per term*
    • Graduate student officially admitted to Graduate School: 5 credit hours per term
    • Graduate international student officially admitted to Graduate School: 9 credit hours per term*


*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications
  • First Aid, CPR/AED for the Healthcare Provider and DRS Bloodborne Pathogens certifications is required before employment begins


This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred (Special) Qualifications
  • Demonstrate basic knowledge of Sport Programs offerings with ability to officiate or have officiating experience
  • Awareness of safety concerns and risk management
  • Ability to provide consistent and positive customer service
  • Demonstrate conflict management and problem solving skills
  • Awareness of and appreciation for individual uniqueness and diversity
  • Attentive to details with the ability to multi-task
  • Excellent oral and written communication skills
  • Experience with Microsoft Outlook, Word, Excel, Access, Powerpoint, and Publisher
  • Commitment to student development and leadership
  • Ability to operate independently and collaboratively within DRS and Sport Programs standards of conduct and professional expectations and to hold others accountable
Working Conditions / Work Schedule
Period of Employment: One academic year (continuing employment is contingent upon satisfactory completion of a 30 day probationary period and satisfactory job performance as evaluated by the Coordinator beginning in September). 12-20 hours per week. Hours will vary between mornings 9:00am-6:00pm, evenings 3:30pm-Midnight and weekends 9:00am-Midnight.
Compensation: Student employees are paid a wage consistent with the OSU Student Employment Pay Rate Guidelines. The Department of Recreational Sports identifies pay based upon job duties, level of responsibility and complexity of work to be performed.

Posting Detail Information


Posting Number P11159SE
Number of Vacancies 4
Anticipated Appointment Begin Date 09/03/2024
Anticipated Appointment End Date
Posting Date 05/30/2024
Full Consideration Date
Closing Date 06/21/2024
Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
  • Resume
  • Cover Letter


For additional information please contact: Mitch Wiltbank at [email protected]
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval.

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