Sponsored Projects Analyst

Stanford University, United States

Updated: 16 days ago
Location: Stanford, CALIFORNIA

Details

Posted: 13-Apr-24

Location: Stanford, California

Type: Full-time

Salary: Open

Categories:


Staff/Administrative

Internal Number: 102878


Stanford University is one of Silicon Valley's largest employers - and one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At Stanford University, not only are you part of an exceptional team that values innovation and education, but you also become part of a culture that brings out the best in you. Stanford is committed to fostering a workplace culture that promotes diversity, collaboration, and professional growth. Our culture offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives.
Research--the creation of new knowledge--is key to Stanford's educational mission. Stanford research has led to breakthrough remedies, devices, tools, and concepts, and hundreds of initiatives solely for the betterment of humanity. Among the inventions and discoveries that have resulted from Stanford research are MRI technology, DNA cloning, the Pill, heart transplantation, and digital music.
Stanford is investing unprecedented resources in the Office of Research Administration (ORA) due to a growth in the research enterprise that continues to surpass 12% yearly. This position is one of many new staff positions that have been created to enhance our ability to provide high-quality, personalized services and expertise to support our faculty and campus community. ORA submits over 5,000 new proposals, reviews and negotiates over 7000 agreements, and manages more than 7,500 active sponsored projects annually with a total research budget approaching $2 billion.


This position may be considered for domestic (US) remote work.

JOB PURPOSE
ORA is looking for a dynamic, flexible, and motivated individual to perform cross-functional work across sponsored projects and subrecipient monitoring. The Sponsored Projects Analyst will support subrecipient compliance activities, such as entity risk analysis, reviewing Single Audits and financial statements, evaluating adherence to internal procedures related to subaward activities. This position will engage in data collection and review for various reporting requirements related to subawards and collaborations, requiring focused attention to detail. The position will also serve as a back-up to other core functions, including the subaward monitoring process. As part of a service-driven organization, ORA is looking for Contract & Grant Associates who approach learning and problem solving with enthusiasm, who are organized and focused to manage a significant workload, who adapt easily to changing situations and views new opportunities as creative challenges.

The Office of Research Administration (ORA) provides pre-award and post-award administrative services for sponsored projects for the University. In addition, ORA works in close collaboration with a number of partner groups in other central and school offices to help ensure the overall effective coordination of research administration services, systems, policies, and processes.


CORE DUTIES*:

  • Secure and analyze information related to new sponsors and collaborators, including elements such as hierarchy, entity type, and financial status.
  • Collect, review and analyze data for standard and adhoc reporting related to subawards and collaborations.
  • Support subrecipient monitoring process through financial reviews, risk assessments, desk reviews, and other compliance reviews as needed.
  • Manage the subaward requisition intake process; review requisitions for accuracy and completion.
  • Maintain working knowledge of sponsored projects lifecycle and research administration concepts and regulations.
  • Resolve problems arising in the course of daily work; consult with subrecipients, collaborators, department administrators, principal investigators and staff as needed.
  • Partner with Contract & Grant Associates/Officers to deliver excellent client services to Stanford faculty and research administration community.
  • * Other duties may also be assigned

MINIMUM REQUIREMENTS

Education & Experience:

  • Bachelor's degree and one year of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated ability to:
    o Communicate knowledge and ideas both verbally and in writing with professionalism, clarity and effectiveness
    o Make good decisions based on critical and analytical thinking, experience and judgement
    o Deliver high quality service and work products that can be relied upon by clients and colleagues to meet business requirements
    o Drive change and continuous improvement through individual contributions
    o Function effectively and independently in a fast-paced environment subject to external pressure and frequent interruptions.
  • Demonstrates curiosity and is comfortable with uncertainty and ambiguity
  • Ability to navigate electronic systems in a paperless environment
  • Knowledge of grant and contract programs and processes preferred

Certifications and Licenses:

  • None

PHYSICAL REQUIREMENTS:

  • Frequently sitting, grasping lightly, use fine manipulation and a computer (keyboard, mouse, monitor).
  • Occasionally use a telephone, rarely stand/walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.
  • Rarely lift, carry push, and pull objects that weigh up to 10 pounds.

WORKING CONDITIONS:

  • May have occasional extended or weekend work hours during peak business cycles.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures . The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $57,000 to $87,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected] . For all other inquiries, please submit a contact form .
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.


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