Sponsored Programs Administrator I or II

University of Idaho, United States

Updated: 9 days ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004318P
Position Title Sponsored Programs Administrator I or II
Division/College University Research
Department University Research
Location Off Campus Location - Remote Work Option Available
Posting Context Statement
Position Overview
Sponsored Programs Administrator I
This position facilitates the submission of proposals for external funding by the University of Idaho, reviewing them to ensure compliance with federal, state, university and sponsor regulations and guidelines. University faculty and staff create proposals to outside agencies to fund research, instruction, and other service projects through the university. The Sponsored Programs Administrator I is responsible for providing compliance oversight for research administration and sponsored programs; supporting the research, creative, and scholarly endeavors of the university faculty, staff, and students; ensuring the responsible stewardship of external sponsored funding; and assisting with the compliant submission of proposals.
Duties may include:
  • Serve as a liaison to sponsor contacts on proposal-related administrative questions and issues
  • Provide assistance, interpretation and guidance to principal investigators (PIs) and other university employees
  • Collect and review required proposal documents
  • Conduct research and analysis of new and existing agency requirements; recommend changes to university processes and policies as needed for compliance
  • Maintain records and contribute to metrics data
  • Coordinate proposal approvals for submission
  • Other duties as assigned



Sponsored Programs Administrator II
This position facilitates the compliant submission of proposals for external funding by the University of Idaho. University faculty and staff create proposals to outside agencies to fund research, instruction, and other service projects through the university. This position is responsible for providing leadership for research administration and sponsored programs, supporting the research, creative, and scholarly endeavors of the university faculty, staff, and students. The position focuses on ensuring the responsible stewardship of external sponsored funding; overseeing the submission of mid to large-scale proposals by reviewing those proposals to ensure compliance with federal, state, university and sponsor regulations and guidelines; and mitigating risk by training other positions and staff, faculty, and students in this area.
Duties may include:
  • Serve as a liaison to sponsor contacts on proposal-related administrative questions and issues
  • Provide assistance, interpretation and guidance to principal investigators (PIs) and other university employees to mitigate risk and maintain compliance
  • Collect and review required proposal documents, including mid- and large-scale proposals
  • Conduct research and analysis of new and existing agency requirements; recommend changes to university processes and policies as needed for compliance
  • Develop, deliver and participate in workshops and seminars
  • Maintain records and contribute to metrics data
  • Organize, prioritize, and plan own workload to meet deadlines
  • Simultaneously handle a variety of proposals that require a high degree of attention
  • Coordinate proposal approvals for submission
  • Other duties as assigned

Salary range depending on education and experience:
  • Sponsored Programs Administrator I – Classified hourly rate: $20.44 per hour or higher.
  • Sponsored Programs Administrator II – Exempt Salary rate: $51,500 per year or higher.
Unit URL
https://www.uidaho.edu/research/about/osp

Position Qualifications


Required Experience
Sponsored Programs Administrator I
  • One year providing financial processing support within an electronic finance system
  • Using spreadsheet software to compile, summarize and analyze financial data
  • Interpreting, applying, and explaining financial stewardship processes


Sponsored Programs Administrator II
  • Two years in a sponsored programs-related support position with a primary responsibility of reviewing proposals against submission requirements
  • Using spreadsheet software to compile, summarize and analyze financial data
  • Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
  • Independently managing projects that involve multiple stakeholders
Required Education
Sponsored Programs Administrator I and II
  • High School Diploma or equivalent
Required Other
Additional Preferred
Sponsored Programs Administrator I
  • Bachelor’s degree
  • Certified Research Administrator or Certified Financial Research Administrator
  • At least one year in a sponsored programs-related support position
  • Experience supporting proposal development or submission
  • Experience using electronic proposal submission systems (such as research.gov, Grants.gov, NSPIRES, eRACommons, ASSIST)
  • Experience participating in project budgeting, preferably at an institute of higher education, a non-profit or a federal entity
  • Experience interpreting, applying and explaining policies and procedures or rules and regulations


Sponsored Programs Administrator II
  • Bachelor’s degree
  • Certified Research Administrator or Certified Financial Research Administrator
  • Three or more years of experience in a sponsored programs-related support position (either pre- or post-award) related to applying project budgeting guidelines and procedures, preferably at an institution of higher education, non-profit or federal entity
  • Experience serving as a liaison between internal and external entities and individuals to coordinate activities and resolve issues
  • Experience with sponsor electronic proposal submission systems (such as research.gov, Grants.gov, NSPIRES, eRACommons, ASSIST)
  • Experience working in a customer service-oriented team environment to accomplish shared goals
Physical Requirements & Working Conditions
Degree Requirement N/A: No degree requirement

Posting Information


FLSA Status Overtime Eligible
Employee Category Classified
Pay Range Dependent upon level of position
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. Uncertain
Posting Date 03/04/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Please address all the minimum requirements in the Letter of Qualification . Preferential review of applicants to begin on March 19, 2024.
If you would like a full copy of the job description for this position, please contact Kathleen Skovgard at [email protected] .
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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