Sponsored Program Administrator-Office of Sponsored Programs

Sponsored Program Administrator-Office of Sponsored Programs - 24000000M0 

Description

 

Market Range: 12

Hiring Salary: $5,014.28 - $6,842.95/Monthly

 

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of the Director, the Sponsored Program Administrator provides program support to principal investigators, administrators, and staff regarding the timely completion of required documents for institutional approval and proposal submission. This position initiates and provides one-on-one training and guidance to University of Tennessee Health Science Center (UTHSC) faculty and staff on the use of electronic routing through Cayuse and the maintenance of the system database for each proposal. The position collaborates with other teams and departments to ensure proposals and awards data are accurate.

 

MINIMUM REQUIREMENTS :  

Reviews grants and instructs members of the UTHSC research community on the proposal preparation for grant applications.

Prioritizes grant and contract submissions due to funding agencies’ deadlines. Communicates to University departments any additional documentation needed.

Assists with developing UTHSC electronic document routing procedures and grant award processes. Ensures the accuracy of new grant awards before entering into database.

Develops training methods and initiates small group and/or one-on-one trainings to advise UTHSC faculty and staff on electronic proposal preparation and routing systems, as well as grant forms and electronic routing procedures.

Ensures budgets and all other aspects of the proposal are accurate and compliant with sponsor requirements and federal and institutional guidelines, regulations, and laws.

Establishes and trains faculty and staff on the use of National Institutes of Health (NIH) Commons accounts.

Advises departmental personnel and faculty on proposal processes and problem resolutions. Communicates any grant and proposal issues to investigators, outside agencies, departments, and University officials.

Collaborates with UT System and UTHSC committees to develop, test, and analyze Cayuse procedures and works with UTHSC Electronic Research Administration staff to ensure Cayuse processes are functioning properly, and suggest changes as needed. Assists UT faculty, staff, and UTHSC Electronic Research Administration staff with the development of Cayuse reports.

Reviews Just-in-Time Progress Reports for submission and accuracy.

Collaborates with the Sponsored Projects accounting department to ensure both offices have records of all awards.

Performs other related duties as assigned.

 

Qualifications

 

MINIMUM REQUIREMENTS :  

EDUCATION: Bachelor’s Degree in Business Administration, Finance, or a related field of study. (TRANSCRIPT REQUIRED)

  EXPERIENCE: Five (5) years of work experience with proposal submissions, the management of sponsored activities, grants, accounting, or any other comparable experience related to the duties outlined above; OR Master’s Degree and three (3) years of work experience with proposal submissions, the management of sponsored activities, grants, accounting, or any other comparable experience related to the duties outlined above; OR an equivalent combination of education and related work experience as outlined above to equal thirteen (13) years.

 

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of research grant processes.
• Good understanding of Federal guidelines and compliance requirements.
• Ability to handle multiple projects simultaneously and meet established deadlines.
• Excellent organizational skills and attention to detail.
• Excellent computer skills including knowledge of spreadsheets and Microsoft Suite. 
• Excellent interpersonal, verbal, and written communication skills. 

  

WORK SCHEDULE: This position may occasionally be required to work weekends and evenings.

 

Job
  Other Professional 
Primary Location
  US-Tennessee-Memphis 
Organization
  Vice Chancellor For Research 
Campus/Institute  Memphis 
Schedule
  Full-time 
Job Posting
  Mar 20, 2024, 5:27:00 PM