Special Projects Coordinator

Position Details

Position Information

Recruitment/Posting Title	Special Projects Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	RBHS - Clinical Affairs
Overview	The RBHS Office of Clinical and Health Affairs leads and supports a diverse array of inter-professional clinical, health, education, and research initiatives that promote Rutgers Biomedical and Health Sciences as a premier academic health system. Working collaboratively with partners from across Rutgers, our clinical affiliates, and other stakeholders, we also advance innovative, strategically important projects and initiatives that ensure an exceptional clinical learning environment and improve the health and well-being of our Rutgers community and New Jersey constituents. To learn more about our office, visit https://rutgershealth.org/clinical-health-affairs. To learn more about our patient care activities, visit Rutgers Health. To learn more about Rutgers University’s COVID-19 efforts, please visit the University wide COVID-19 Information website. New Jersey’s premier academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our elite and renowned faculty are teachers, health researchers and providers, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education and training in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. An important mission of RBHS is to promote the careers of faculty, staff, and learners. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Special Projects Coordinator for the Office of Clinical and Health Affairs within Rutgers Biomedical and Health Sciences. Under direction of the Vice Chancellor and Associate Program Manager for Population Health, the Special Projects Coordinator will participate in the development, preparation, execution, monitoring, and oversight of a broad range of population health and community engagement activities. Among the key duties of this position are the following: Coordinator for the Rutgers Health Service Corps, which provides students service experiences in public and population health across all Rutgers campuses Serves as liaison to community-based organizations and partners internal and external to Rutgers.  Maintains a detailed schedule of all current projects under way, coordinates staff assignments and necessary follow-up and monitors deadlines Serves as Project Coordinator for all population health projects within campus and community settings. Provides administrative support in the planning, development, and implementation of Office programs. Under direction, plans and executes special one-time and recurring projects for the Office.  Performs studies and prepares reports for the Office. Researches and compiles data, performs analyses and submits conclusions and recommendations. Acts as backup and collaborates as business liaison and vice a versa on necessary projects. Develops or assists in developing data collection and information systems to advise supervisor on matters of cost effectiveness and operational efficiency of functions. Represents the Office at interdepartmental, institutional and community organization meetings involving Office programs and initiatives, as assigned. Tracks and analyzes process and outcomes measures for projects. Assists supervisors with operating and financial analysis and investigates discrepancies. Additional responsibilities will include managing logistics, updating a project management database, and scheduling project meetings, when necessary.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Exempt
Grade	23S
Position Salary
Annual Minimum Salary	68994.000
Annual Mid Range Salary	83377.500
Annual Maximum Salary	97761.000
Standard Hours	37.50
Union Description	Non-Union
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree is required, plus three (3) years of project coordinator experience. Equivalent education, experience and/or training may be substituted for the degree requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be dependable, flexible, and people oriented. Must have excellent oral and written communication skills and a highly professional demeanor in person and on the telephone. Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, and PowerPoint. Ability to navigate the Internet.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs. Office environment. Moderate noise.
Special Conditions	Some travel to New Brunswick, Newark, and surrounding communities required.

Posting Details

Posting Number	24ST0806
Posting Open Date	04/08/2024
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement