Special Project Administrator - Division of Biology and Biomedical Sciences

Position Summary
As a member of the Finance Team, this position is responsible for assisting with fiscal operations for the Division of Biology and Biomedical Sciences (DBBS). Primary responsibilities include all aspects of accounting for Admissions, Recruitment, Alumni, Curriculum, and Administration for 13 division programs and the Medical Scientist Training Program (MSTP), tracking budgets and allocations (inclusive of endowments, federal and non-federal funding), and resolving accounting issues.

Job Description

Primary Duties & Responsibilities

• Establishes and maintains systems to monitor division income and expense.
• Assists with division financial policy preparation, implementation and training.
• Manages financial system documents, division social, travel and grants budgeting documents.
• Processes check requests, travel documents, purchase orders, blanket orders, interdepartmental orders, invoice statements, and other documents. Completes various budget adjustments and journals as necessary.
• Assists with Quarterly reporting and reconciliation for 13 division programs and student group finances.
• Oversees procurement card program, ensuring proper sourcing, documentation and approvals.
• Implements development, production and distribution of financial reports.
• Analyzes, evaluates and recommends changes in accounting procedures for the division.
• Performs other duties as assigned.

Preferred Qualifications

• Financial experience, preferably in a university setting.
• Knowledge of university systems, especially Workday.
• Familiarity with grants management.
• Ability to perform the financial management of, and to think proactively and strategically about, a complex financial structure.
• Ability to prioritize multiple tasks and meet multiple deadlines.
• Excellent interpersonal skills, oral/written communication skills, and customer service disposition.
• Excellent problem solving skills, with maturity and judgment to understand when to consult other team members about challenging issues.
• Working knowledge of general office equipment and software, including Excel, word processing, Workday, and similar programs.

Required Qualifications

Equivalent of Bachelor’s degree in business/accounting with five plus years of experience in accounting, financial, auditing or related field, including word processing and spreadsheet.

Grade
G10

Salary Range
$48,700.00 - $80,500.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.