Special Events Coordinator

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Job Title:
Special Events Coordinator

Department:
Administration and Planning | DPS Central Campus Security-JM

Job Description
Provides primary administration for the Special Events operation of the Department of Public Safety and ensures compliance with State, University and Department policies, procedures and guidelines. Tracks special events on campus and anticipates public safety staffing needs for special events. Serves as initial point of contact regarding special event staffing needs. Obtains event details and explains staffing options and cost to special event sponsors. After consultation and approval by Police Division command staff or other DPS senior administrator as appropriate, posts staffing requirements for University and non-University sponsored events. Maintains database of on-campus special events and coordinates with DPS division directors, other University departments and outside agencies and vendors to ensure special events are properly staffed. Ensures special events and special duty assignments are awarded in compliance with appropriate policies, guidelines and procedures. Prepares and disseminates assignment rosters for events and collects rosters post event and confirms they have proper supervisory verification. Assists with special events billing, payroll and depositing payments. Assists with reconciliation process and month/year end close activities. Creates and maintains event files, maps and deployment charts. Posts department overtime opportunities. Maintains Special Duty and DOVT assignment books. Assists with developing the Special Events annual budget. Reviews construction Maintenance of Traffic plan to ensure proper signage and staffing when necessary. Reviews schedules regarding construction, events and daily operations on campus to ensure safe and easy access around campus. Prepares special event estimates. Collects and disseminates weekly campus event listing. Prepares monthly and yearly summary statistics and projects future scorecard metrics.
Minimum Education Required
Bachelor's Level Degree or equivalent combination of education and experience
Required Qualifications
Three years of experience in logistics or event planning and coordination required. Experience with Microsoft software required. Ability to type, create and distribute reports and spreadsheets required. Must possess a high level of dependability and the ability to work with confidential information. Experience with PeopleSoft desired. Experience with timekeeping systems desired. Knowledge of human resources and fiscal policies and procedures desired. Experience working with the University?s E-Reports system desired. Familiarity with police or public safety operations desired. Experience working with InTime Public Safety Scheduling software desired.

Additional Information:

Location:
Blankenship Hall (0360)

Position Type:
Intermittent

Scheduled Hours:
0.2

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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