Special Events Assistant (temp)

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The Special Events Assistant will support the Premium Rentals Program that covers events/tours at Michigan Stadium, Crisler Center, and the Richard L. Postma Family Clubhouse. Successfully managing our event business requires strong collaboration with athletic special events, golf operations, athletic facility workers/management and our dining partners. The Special Events Assistant supports the overall efforts of achieving our goal of ?Exceptional Experiences for Every Guest.?

Responsibilities*

Essential Functions
Michigan Stadium/Crisler Center/Golf Course Events- 40%

• Act as on-site event manager for Special Events.
• Collaborates with Special Events, Catering Partners and facility staff to ensure a successful flow and communication between all stakeholders.
• Attend weekly planning meetings to ensure all event needs are identified and executed.
• Facility point person during events including assisting with audio visual, monitoring HVAC comfort levels, and providing a safe and secure venue for our guests.
• Communicating with premium rental clients regarding room layout, University alcohol rules & regulations, fire marshal requirements as well as applicable State and Federal Laws.
• Evaluating current methods and procedure in order to improve operations, create efficiencies and develop new and innovative ways to manage premium events.
• Coordinating parking.

Stadium Tour Manager- 35%

• Responsible for all aspects of the Michigan Stadium Tour Program which includes:
  • Manage daily tour requests to determine if requested day/time fits within Michigan Stadium availability.
  • Leads a team of six tour guides including producing a weekly schedule of scheduled tours and assigned guides.
  • Oversees payment of all tour groups.
  • Continually evaluates and benchmarks Michigan Stadium tour program to make sure prices are competitive in the marketplace.
  • Prepares special and periodic reports on the tour program to continually improve and evaluate the state of the program.

Michigan Stadium Photo Coordinator - 10%

• Responsible for all aspects of the Michigan Stadium Photos which includes:
  • Manage photo requests to determine if requested day/time fits within Michigan Stadium availability.
  • Coordinate scheduling of temps to work photo sessions.
  • Oversees payment of all photo groups.
  • Keep prop box updated and clean.

Other Duties- 10%

• Assist Operations & Event Management Office with assorted game-related tasks & projects.
• Other duties and projects assigned by the Director of Special Events.
• Assure compliance with the NCAA and Big Ten rules as well as OSEH safety programs.
• Assure compliance with University purchasing protocols.

Required Qualifications*

• Bachelor’s degree required.
• Knowledge of NCAA and Big Ten Compliance rules.
• Ability to work nights, evenings, and weekends.
• Expertise in Microsoft Word, Excel and PowerPoint.

Desired Qualifications*

• 1+ years working in Special Events/Event Management.
• A working knowledge of Social Tables, room diagramming software.
• Experience using ABI or When2Work Scheduling Software.
• Experience running a POS software system in retail setting.

Additional Information

This job posting is for a University of Michigan Temporary position.   Temporary employment may be full or part time, but in either case is limited in duration.  Please review the full posting description for details.

The University of Michigan Athletic Department is dedicated to building a department culture which demonstrates respect for all, shows compassion for others, and celebrates the differences among our staff, student-athletes, and supporters. We are committed to the hiring and development of diverse staff who contribute to an inclusive environment.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.