Special Collections Assistant IV

Updated: about 2 months ago
Location: Princeton, NEW JERSEY
Deadline: 30 Apr 2021

The Research Services department of Princeton University Library is hiring a Special Collections Assistant IV to join a small team who collaboratively work with a variety of library materials in print, micro-format, and electronic formats. This position supports the operational work of Research Services related to subject librarian support, datasets, technical reports, ephemera and grey literature projects, government documents processing, and patron services.

The scope of the work includes:

  • Assist with projects guided by subject librarians.
  • Describe and digitize technical reports, and/or ephemera and grey literature.
  • Process and maintain government documents collection in print and micro-format, and maintain reference collection.
  • Curation of datasets.
  • Assist with assessing the preservation needs of the Research Services print and micro-format specialized collections.

  • Assist with projects involving digitization of technical reports and/or ephemera and grey literature.
  • Assist with maintenance of online resources including SpringShare LibGuides.
  • Conduct inventory, search PUL’s catalog and other bibliographic utilities such as OCLC, create bibliographic records and edit or add metadata in digital repository.
  • Assist with physical arrangement and organization for physical materials from several library locations in Research Services under the guidance of subject librarians.
  • Curation and archiving of datasets on obsolete formats. Handle the conversion and archiving of datasets (format conversion, file storage, technical processes) with supervision from subject librarians.
  • Process new government documents materials utilizing acquisitions and cataloging operations. Maintain designated collections of the department (e.g. government documents in print, microfiche and electronic formats, general reference collection). Engage in re-shelving and assist with collection-related projects as requested.


  • Three to five years of library or equivalent experience that demonstrates the ability to perform detailed analytical work with bibliographic information or datasets. Some technical experience with data files is required.
  • Ability to communicate effectively in English with a variety of library staff in written and oral form.
  • Experience working with the public in a customer-service oriented field.
  • Ability to function within a small team working collaboratively.
  • Ability to manage time and projects effectively.
  • Facility with internet searching.
  • Intermediate computer skills including proficiency in scanning operations, and basic knowledge of computer hardware, printers, and imaging equipment.


  • Bachelor’s degree.
  • Research services and library public services orientation.
  • Working knowledge of ALMA, Voyager modules or other library ILS system.
  • Working knowledge of spreadsheet software, e.g. Excel and/or Google Sheets.
  • Working knowledge of image editing software and scanning workflows.

Physical Requirements:

  • Ability to shift books and lift boxes up to 20 pounds.
  • Work in a variety of environmental conditions.


Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW .







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