Special Assistant to Athletic Admin

89156BR

Campus: Tempe

Special Asst to Athletic Admin

Job Description

Sun Devil Athletics seeks a Special Assistant to Athletic Administrator- Football Operations who, under administrative direction, assists the Director of Football Operations, providing resources, support, and coordination in the overall planning and implementation of day-to-day operations of the football program. Reports to the Director of Football Operations. Ensures compliance with the rules and regulations of NCAA and Pac-12, as well as the policies and procedures of the department, the university, and the Arizona Board of Regents.

Job Family

Clerical & Admin Support

Department Name

SDA Administration

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,000 - $45,000 per year; DOE

Essential Duties

• Assists Director of Football Operations with day-to-day operations of the football program.
• Represents ASU Football and serves as liaison between the football program and related contacts within and outside of the University community to include coaching staff, student athletes, SDA staff, alumni, youth league organizations, in order to facilitate programs.
• Assists with coordination of team travel, on-campus recruiting and supervising game day procedures for home games.
• Assists the Head Coach, Assistant Coaches and Student Athletes in community service opportunities and appearances. 
• Collaborates with football staff members to plan and coordinate various team events, as well as recruiting weekends, unofficial visits and logistical operations for official visits for prospective student athletes and their families.
• Promotes ASU, Sun Devil Athletics and Sun Devil Football with a positive image by participating in community and professional organizations.
• Assists with fundraising events when necessary and in conjunction with the Sun Devil Club, including assisting with the planning and coordination of visits for potential donors and guests visiting Tempe.
• Assists in the management and development of departmental budget; tracks and reports expenses; assists in the processing of various approved expenses.
• Develops, updates and distributes departmental manuals, handbooks, and policies and procedures. Ensures compliance with all applicable rules and regulations.
• Assists in the hiring, supervising and monitoring the performance of student workers and graduate assistants.
• Assists in planning and organizing summer camps and clinics.
• Collaborates with SDA and ASU departments to meet the goals and objectives of the Football program.
• Performs other duties as assigned.

Minimum Qualifications

Bachelor's degree and one (1) year experience in a related field; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

• Experience in a NCAA D1 college or professional football office (1 year).
• Experience with team travel.
• Experience with principles and practices of on-campus recruiting.
• Experience with unofficial and official visits.
• Experience with fundraising events and other team events.
• Experience with developing and managing budgets.
• Experience with hiring, supervising and monitoring staff.
• Experience organizing summer camps and clinics.
• Evidence of effective communication and interpersonal skills.
• Demonstrated knowledge of NCAA, Pac-12 rules and regulations.
• Demonstrated knowledge of University administrative policies and procedures.
• Experience in establishing and maintaining effective working relationships.
• Experience in organizing activities and establishing priorities.
• Experience in planning, analyzing, and coordinating activities.
• Experience in stimulating changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
• Experience in leading by example in communicating, participating and encouraging support of the institution’s sustainability programs.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (50%); required to stand for varying lengths of time and walk moderate distances to perform work (35%)
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%)
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions
• Operates a motor vehicle
• Required to travel with the team
• Hours are TBD with extended hours including early mornings, evenings, weekends and holidays. 
• Regular use of standard office equipment including, but not limited to:  computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals
• General supervision received from the Director of Football Operations.
  

Department Statement

The Sun Devil Athletics (SDA) programs are elite, high profile Division I programs. By definition, Division I programs are the "best of the best" and the ladder by which athletes ascend to the world of professional sports and international competitions, such as the Olympics and World Cup. Moreover, Arizona State University and SDA compete in the PAC-12 conference. This conference is known for having won more NCAA national championships in team sports than any other conference in history.

The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university, community and the world.

The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity, inclusion and expression to build a strong Sun Devil Community reflective of ASU’s charter.

SDA affirms ASU’s commitment to equal employment and is fully committed to the principles of student-athlete welfare, institutional control, gender equity and inclusion, ethnic diversity, and sportsmanship. This commitment includes creating an environment where student-athletes contribute to a winning tradition while enhancing the campus and local community and competing in a program having integrity and high ethical standards. SDA is committed to a leadership role within the university, community, the Pac-12 Conference, and the nation. 

SDA is committed to recruit, retain and develop a gender equitable, inclusive and diversified workforce.

ASU offers up to 24 hours of professional development opportunities per year and a competitive benefits package, which includes paid vacation and holidays, health insurance, free mental health resources, employee discounts and more. In particular, ASU offers a generous tuition discount for employees, their spouses, dependents and retirees. Working in SDA also provides unique access to sporting events and athletic-related discounts.

For more information on ASU benefits, please visit http://cfo.asu.edu/hr-benefitsenrollment .

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

To be considered, your application MUST include ALL of the following:

• Cover letter
• Resume/CV
• Three professional references (personal references are not accepted)

Please include all employment information in MONTH and YEAR format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Only electronic applications are accepted for this position.