Setup Supervisor

University of Wisconsin Madison, United States

Updated: 21 days ago
Location: Madison, WISCONSIN

Details

Posted: 09-Apr-24

Location: Madison, Wisconsin

Salary: Open

Categories:


Food Services/Hospitality/Events
Staff/Administrative

Internal Number: 296148-US



Job Summary:

The Event Supervisor supervises full and part time staff, provides direction for event setup and tear down of conferences and events held at the WI Union. The incumbent will work collaboratively within a team environment, process excellent communication skills, and the ability to work with a diverse population. Additionally, responsible for managing inventory, ordering supplies, and payroll management.
Must be able to work flexible hours including nights, weekend and holidays.

Responsibilities:
Develops catering and event experiences, provides leadership to adjust to and exceed customer expectations, and provides strategic guidance. Oversees operations including supervising and developing staff to ensure that operations run efficiently, economically, and in line with department goals and policy.
  • 35% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • 30% Supervises and manages re-servable indoor and outdoor spaces utilizing the Enterprise Event management System (EMS) software program
  • 10% Assists in planning, development, and initiation of policies and procedures for operations and service delivery for catering operations
  • 5% Assists with the development and implementation of menu items, services, and presentations to meet customer needs and industry standards
  • 20% Oversees daily operations and serves as the primary contact for day of events and serves as primary lead where event presence is needed

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Education:

Preferred
Bachelor's Degree

Qualifications:

-Supervisory experience minimum 1 year- Required
-Excellent Communication skill.- Required
-Event Management software or related software experience - Preferred
-Event planning or event production experience - Preferred

License/Certification:

Required
Drivers License - Valid and Meets UW Risk Management Standards

Work Schedule:

Base: 1-9pm Monday-Friday with availability for some nights, weekends and holidays as needed, particularly home football Saturdays, graduation weekends, and UW Welcome Week

Work Type:

Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $24.89 HOURLY
Depending on Qualifications

Additional Information:

The Wisconsin Union operates from several buildings on the UW-Madison campus including Memorial Union, Union South, Fluno Center, Pyle Center, University Club, Red Gym, and the Student Activity Center. The Wisconsin Union is a financially self-supporting division of the University of Wisconsin-Madison. Financial support for the organization is provided by income earned by over thirty food service units and a variety of nonfood units such as games, guest rooms, space rentals and campus vending. Substantial support is also provided by student fees. The total annual organizational budget is approximately $60 million dollars.
Student Affairs is led by the Vice Chancellor for Student Affairs. Our staff is dedicated to serving students and to helping them succeed in and out of the classroom in areas including health and well-being, identity and inclusion, leadership and engagement, and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide identity-based spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process.
*In your resume and cover letter please outline your relevant work experience as it relates to the following Job qualifications.
-Supervisory experience minimum 1 year
-Custodial Experience
-Event Management software or related software experience
-Event planning or event production experience

Contact:

Rod Rotar
[email protected]
608-263-5596
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.


Official Title:

Event Supervisor(DS030)

Department(s):

A96-WISCONSIN UNION/FAC MGT/PROD SERV

Employment Class:

University Staff-Ongoing

Job Number:

296148-CP
 
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .


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About University of Wisconsin Madison
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.
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