Serials Specialist

This position is part-time at 50% FTE.

Stanford Libraries is seeking a part-time Serials Specialist to join Bowes Art and Architecture Library.  The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant.  We seek a team member who is ready to share their skills and perspectives.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

Core Duties:

Serials Processing (20%)

• Check in serials issues.  In coordination with central serials staff, monitor serials cancellations, ceases, title changes and claim missing items; follow up on claims; request volumes from OP vendors as needed. Receive and prepare incoming serials for display.
• Use available online resources (e.g. WorldCat, Ulrich’s) for verifying publication of serial issues, lapse of serials, etc.
• Provide liaison with central serials records staff for problem resolution.
• Receive and process incoming gift and exchange serials and auction catalogs from Cantor Center and other sources; send items to auxiliary storage as needed.
•  Update local serials documentation as required.
• Track online availability of serials and send volumes to auxiliary storage.

Serials Bar-coding and Binding (10%)

• Prepare all serials for binding using ABLE; maintain file of binding information.
• Prepare for binding unique and rush monographs. 
• Evaluate binding quality quarterly, providing statistical reports to Binding Dept.
• Request bibliographic corrections in holdings, notes and title changes when necessary.

Public Service (10%)

• Provide courteous and competent public service to patrons, including explanations of stack access and circulation policies. Enforce such policies when necessary.
• Duties include charging/discharging books, placing and modifying holds, negotiating overdue issues, etc.
• Provide reference service on demand using library catalog, specialist databases, and text resources.
• Shares responsibility for security/portal control.
• Open and close library during regular academic year as needed.

Special projects as assigned (5%)

• Assist putting up and taking down quarterly reserves.
• Copy catalog incoming auction catalog holdings and continue to copy catalog legacy auction catalog collection. Manage migration of WEST volumes to auxiliary storage.
•  Assist processing of locked stack items. 
• Process items returning to Art Library holdings from auxiliary storage (PWI).
• Assist in processing incoming new books as needed.

Supervision (5%)

• In the absence of the Student Supervisor and Operations Manager, assist in training and supervise student staff.

On occasion, the Serials Specialist may be offered additional hours up to 10 additional hours weekly depending on operational needs.

The Serials Specialist may be assigned several duties within one or more functional areas of a library.  Performs tasks under general supervision, exercising some initiative. May supervise hourly employees and oversee the day-to-day operations of a branch library or library.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIRED:

• Two-year college degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.

Minimum Knowledge, Skills, and Abilities Required:

• Experience with direct interaction with patrons
• Demonstrated supervisory experience
• Demonstrated computer literacy with word processing, spreadsheets and communication software such as email
• Demonstrated interpersonal and organizational skills
• Able to apply judgment in choosing procedures and evaluating alternatives
• Demonstrated ability to perform detailed tasks accurately and efficiently
• Possess strong communication skills in English
• Demonstrated ability to be flexible and work well under pressure
• Record of excellent attendance
• Experience using or ability to learn one or more library automated systems
• Knowledge of or ability to learn Library of Congress call number systems

Physical Requirements*:

• Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs.
• Ability to work in an environment that is dusty and or moldy
• Ability to lift books that are up to 10 pounds
• Ability to kneel and reach
• Must be able to stand for many hours

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching, and clinical missions.

 We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.