SENIOR STAFF COORDINATOR, Sargent College, Administration (24500239140214)

Boston University Sargent College of Health and Rehabilitation Sciences is one of the country’s leading schools of health and rehabilitation sciences. Home to more than 1,000 undergraduate and 550 graduate students, Sargent College combines outstanding faculty and cutting-edge research to provide superb education and clinical experiences. The college has more than 25 on-campus research facilities, clinical centers, and labs. It offers top-ranked degree programs in occupational therapy, physical therapy, speech, language, and hearing sciences, health science, human physiology, behavior and health, and nutrition.

The Sr. Staff Coordinator will assist the Research Administration team with all aspects of grant administration, including assistance with budget management, proposal submissions and post-award paperwork. Reporting to the Director of Research Administration at Sargent College, the roles helps support a complex, diverse grant portfolio for the college totaling $16.8 million in FY23. This is an excellent opportunity to get exposure and training managing federal, state, industry and foundation sponsored grants at a large research institution.

The coordinator will be responsible for providing grant administration and financial accounting support. Support includes activities such as monitoring and tracking budgets, processing purchase requisitions, creating progress reports, maintaining equipment and supplies, assisting with any outreach efforts, and processing paperwork and payroll as needed. Post-award responsibilities include monitoring the budget, reconciling expenses, monitoring of subawards, and placing lab orders.

The Sr. Program Coordinator will sustain and support a culture of integrity and operational excellence which celebrates diversity of individuals and ideas and which values accountability, collaboration, equity and inclusion, growth and adaptability, communication, and innovation. Sargent College believes the cultural and social diversity of our faculty, staff, and students is vitally important to our academic mission of excellence. We welcome candidates who support our commitment to ensuring BU is an inclusive, equitable, and diverse place where everyone can thrive.

Essential functions:

• Provide administrative support to the research administrator for all Sargent College grants.
• Provide assistance in managing restricted budgets to prevent overspending, which may include processing financial transactions (i.e., journal entries, invoice approvals, budget adjustments etc.)
•  Assist in reconciling grant budgets on a monthly basis.
• Support the Research Administration team in all proposal submissions. Assist with the development and maintenance of all budget templates and submissions, which includes obtaining all necessary approvals.
• Provide administrative support to PIs and lab managers with grant related purchases, supplies, and travel reimbursement, to ensure that all expense are allowable and allocable to the research project. Other duties may include, assisting the research administration team as needed.
• Responsible for overseeing the independent contractor / employee status process for all research related external service providers and consultants.

• Bachelor's degree preferred.
• 1-3 years of administrative experience, preferably in a financial setting.
• Strong organizational, communication, interpersonal, and problem-solving skills.
• Comfortable with learning and troubleshooting new software systems.
•  Able to work independently and accurately with high attention to detail.
•  Prior experience using Microsoft Excel.
•  Must be highly organized, detail-oriented, time and deadline-sensitive, and able to perform using tact and discretion in a deadline-oriented environment.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. 

CURRENT BOSTON UNIVERSITY EMPLOYEES Represented by L2324 click here  to apply for this position. All other applicants (both internal and external), please use the {Apply} section on this page. 

BOSTON, Massachusetts, United States