Senior Staff Accountant/Outreach Specialist

8584BR

Finance & Administration

Accounting and Financial Reporting

Job Summary

Perform various general accounting tasks and provide customer support for day-to-day timely processing of financial transactions with a high degree of accuracy, including: review and post journals entries, resolve issues, and answer preparers and approvers questions; complete the monthly, year-end, and other closing processes in Oracle/online accounting system; conduct Accounting and Oracle/online training sessions and prepare materials and communications for users; and, administer Oracle/online accounting user financial responsibility access as well as maintain aspects of Oracle/on;ine accounting account segments and controls.  In addition, provide excellent service to the RIT community and controls over the day-to-day administration of University procurement card program including transaction review to ensure compliance with University policies and procedures.

Job Responsibilities

• Maintain information in the Oracle general ledger module including setting up new account segments, combinations, cross-validation rules, parent accounts, special and designated projects, other projects, request sets, allocations and recurring journal entries. Grant user access to the Oracle financial application and assist with the annual certification process. Assist with the creation of new and modifications to existing Oracle reports and ensure integrity of ad hoc general ledger reports for management and departmental use.
• Review and post manual journal entries processed by departments campus-wide to ensure they are appropriate and in accordance with current policies and procedures. Work with departmental users to make corrections, as needed, prior to posting. Resolve issues with auto post entries. Obtain appropriate documentation and approvals and maintain internal records.
• Complete the monthly and year-end general ledger closings (RIT and NTID) including processing and posting various monthly allocations. Update the monthly closing checklist and compare with the previous year and month to ensure it is accurate and complete.
• Ensure compliance with University policies and procedures over monthly procurement card transactions, elevate repeated non-compliance issues and other irregularities to management. Maintain database for tracking the receipt of cardholder statements, non-compliance matters, card status and troubleshoot any database functionality issues. Retain certified cardholder statement files for internal and external audit purposes. Publish weekly productivity and other program metrics to apprise management of status.
• Provide excellent customer service to cardholders and department faculty and staff for the University’s procurement card program including: processing new cardholder applications and requests for limit and costing changes and serving as the liaison between the cardholder and the bank in resolving matters, as needed. Possess a thorough knowledge of University policies and Controller’s Office processes that affect the administration of the card program, primarily those related to the Procure-to-Pay process.
• Possess a thorough understanding of the procurement card system and its reporting that captures accounting transactions for the program. Compile data from a variety of systems to record accounting transactions in the general ledger and process payments to credit card providers timely and accurately. Continually review source data to ensure the information is accurate; identify and research outliers. Work with departmental faculty and staff to resolve potential issues in the source data; elevate concerns and proposed resolution to management.
• Preparation of various monthly journal entries related to Accounting and Financial Reporting monitored accounts.
• Assist with the preparation of new and revision of existing materials and the delivery of training for Oracle applications and the Controller’s Office Accounting series workshops designed to enhance understanding of internal and external policies and procedures, as well as, raising awareness of the importance of good internal controls.
• Work with Manager, Accounting Operations and Functional Systems Administrator to ensure that the Oracle General Ledger module is functioning correctly as designed including performing required testing and review of materials for upgrades, patches and implementation of new features. 
• Maintain comprehensive procedures for all tasks; continuously consider ways to streamline processes and make recommendations for change to management.
• Perform other accounting and financial analysis tasks and participate in special projects as requested by management. 
• Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours). Training must be applicable to the employee’s role current within the Controller’s Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.

Required Qualifications

Education/Experience:

• BS in Accounting, Business Administration or related business discipline, required; with one to three years relevant experience, OR equivalent combination of education and applicable experience.​​​Knowledge of generally accepted accounting principles and business technology platforms
• Prior experience with Oracle financial applications or another enterprise system and strong PC computer skills including MS Word, Excel, Access

Skills:

• Must possess excellent customer service skills and the ability to interact professionally with individuals at all levels of the organization.
• Must have strong analytical skills, organizational skills and attention to detail. The ability to quickly grasp the big picture and the fine details about a business process/area required.
• Must be persistent, creative and have strong team skills.
• Good report writing skills and the ability to communicate/collaborate, verbally and in writing, technical information and ideas clearly and consistently to non-technical staff required. 
• Must possess strong problem-solving skills along with a logical and investigative mind and a high degree of creativity.
• Must be able to work independently exercising sound professional judgment.

Preferred Qualifications

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Work Location

Hybrid — Remote/On-campus

Employment Category

Fulltime

Required Application Documents

Cover Letter, Curriculum Vitae or Resume

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Department/College Description

The Controller’s Office team is comprised of accounting and financial professionals who work together to provide accurate, timely, and actionable information and services to our customers while acting as good stewards of the university's financial resources.

How To Apply

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Hourly/Salary Minimum

41600

Hourly/Salary Maximum

69700