Senior Residency Coordinator, General Surgery (Hybrid Opportunity)

Please note this position will be based on the Stanford campus and is a hybrid of working on-site and working from home subject to operational need.

The Stanford General Surgery Residency Program is looking for a highly motivated senior residency coordinator to acquire the skills, knowledge, and experience required to become a leader in the general surgery residency program and to support our program’s vision.

The vision of the General Surgery Program at Stanford is that we are dedicated to inventing the future of surgical care by:

• healing through incomparable surgical skills and compassion
• performing pioneering cutting-edge research
• developing the next generation of leaders

Achieving anything “insanely great” like this vision requires hard work, dedication, perseverance, the right tools, great mentors, great leaders, and a conducive environment. At Stanford Surgery, our commitment is to foster an environment of belonging, respect, and value for all.

Under the direction of the Program Director and Manager the Senior Residency Coordinator will administer, coordinate, and support the operations of the residency/clinical fellowship program(s), which consists of approximately 92 surgical in-training residents which 7 surgical specialties. Program coordination encompasses in-depth involvement in the recruitment process, curriculum, rotation schedules, business activities, finances, budget, policies, and procedures. The Senior Program Coordinator represents the General Surgery Residency Program on behalf of the Graduate Medical Education (GME) Office, the Department of Surgery, and the School of Medicine at Stanford University.

To learn more about our residency program, please visit: https://med.stanford.edu/gensurg/education/residencyProgram.html

Duties include:

• Independently implement, administer, and evaluate day-to-day activities of residency/clinical fellowship program(s) by identifying and executing responsibilities, making recommendations that impact policies, programs, and standards, and ensuring compliance and follow-up, as needed.
• Act as key contact for the program to interpret and apply complex policies, procedures, and program guidelines (such as those from ACGME – Accreditation Council for Graduate Medical Education). Review exceptions to policies to determine if exceptions are allowable. Identify, troubleshoot, and report compliance issues and assist in correcting situations.
• Initiate and manage the annual recruitment, onboarding and offboarding processes, including coordinating all interviews and collecting feedback on applicants. Summarize ratings and provide recommendations to program director and selection committee.
• Participate in ranking meetings and provide feedback on strengths/suitability of applicants. Communicate requirements to newly matched residents. Administer appointments to the hospitals/university.
• Manage the residency/clinical fellowship and faculty evaluation process by establishing and executing project plans, timelines, and objectives. Present analysis of programs and evaluations.
• Develop, distribute, maintain and analyze the resident rotation, vacation and leave schedules based on accreditation requirements with oversight of Program Director.
• Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum, goals and objectives for each level of training. Ensure interns are credentialed before starting any rotation.
• Act as a liaison and advocate in support of residents and hospital administration. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program
  affiliation agreements, and external rotations. Manage the goals and objectives for fellows’ rotations through other clinics; recommend actions to be taken if goals are not being met.
• May assist with budget activities for various residency activities, including monitoring expenses.
• Plan annual events, organize meetings, and assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures.

* - Other duties may also be assigned.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and two years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
• Excellent organizational and analytical abilities, ability to handle diverse workload.
• Demonstrated good judgment in all areas of responsibility.
• Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
• Demonstrated ability to work well independently and take initiative while problem solving and resolving challenges.
• Excellent oral and written communication skills. Ability to work with all levels of faculty and staff, and exhibit significant degree of diplomacy.
• Excellent customer service skills and ability to adapt to changing work environment.
• Proficient with Excel, Word and other applications required.
• Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .
  

The expected pay range for this position is $85,000 to $107,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected] . For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.