Senior Program Specialist

The Marlene and Stewart Greenebaum Comprehensive Cancer Center (UMGCCC) in the University of Maryland, Baltimore (UMB) School of Medicine is seeking a Senior Program and Administrative Support Specialist (Senior Program Specialist).  Under general supervision, this position will report directly to the Director and Chair of the UMGCCC in supporting the programmatic goals of the UMGCCC and overseeing the day-to-day administrative operations. The Senior Program and Administrative Support Specialist provides executive administrative support to the UMGCCC Director, including independently handling inquiries and matters of significance, and developing content and dissemination strategies for speeches, presentations, articles, and web content.

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

Primary Duties

• Oversee the day-to-day build and design of HSF3 laboratory and office space. Assist leadership by coordinating HSF3 administration/logistical support in concert with Shared Service director.
• Oversee all UMB-based UMGCCC lab/office moves & renovations including the Clinical Research Office, administrative offices and faculty labs and offices including relocation of UMB staff into new Stoler Center for Advanced Medicine and UMB Grey Lab & East Hall.
• Maintain PI/space/funding database for faculty assigned to UMGCCC controlled space – Bressler, HH, MSTF, East Hall, and Network locations. Maintain equipment inventory system.
• Assist Senior Program Administrator with Clinical Research Office performance metrics.
• Responsible for all aspects of the specific program, including day-to-day operations, project management, and contract compliance.
• In collaboration with programmatic leadership, plan, develop, administer and coordinate new or revised goals and objectives for programs. Ensure that goals, objectives, and deliverables specified are accomplished in accordance with priorities, time and funding limitations, or other specifications.
• Provide advanced administrative and research support to the programmatic leadership teams. Evaluate program effectiveness in order to develop and implement new or improved methods.
• Perform specialized administrative functions, including research and data analyses, program coordination and monitoring, data collection, database creation, surveys, reports, and recommend program changes.
• Monitor and maintain relationships with internal and external stakeholders (i.e. contractors, state agencies, legislature, and sponsors) to ensure compliance with work plan and deliverables.
• Lead preparation of final program and financial reports for submission to management or outside agencies.
• Develop and facilitate workshops, meetings, or conferences with high impact on program and/or participants. Coordinate logistics, scheduling, communications, and participation.
• Coordinate program activities through delegation of assignments to staff.  May supervise and mentor other support staff.
• Performs other duties as assigned.

Education:  Bachelor's degree.
Experience:  Three (3) years administrative or program coordination experience.
Supervisory Experience:  One (1) year in work coordination, training, and daily oversight of staff, students, or volunteers preferred.
Other:  Related experience to program may be substituted for education. Ability to prepare financial statements and budgets.

Knowledge, Skills, and Abilities
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

The Hiring Range for this position is in the mid $60,000s to mid $70,000s, commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected]. 

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.