Senior Program Specialist for Graduate Scholarly Activities

Position Title:
Senior Program Specialist for Graduate Scholarly Activities

Job Group:
Professional & Scientific

Required Minimum Qualifications:
Bachelor’s degree and 5 years of related experience

Preferred Qualifications:
•PhD in a field related to academic writing or graduate education
•Demonstrated ability to effectively and efficiently manage up and across a program, including proactive approaches to project management, problem-solving, and project organization
•Expertise in graduate research practices, dissertation/thesis/creative component writing and formatting
•Experience in electronic thesis/dissertation administration.
Experience and/or training in graduate fellowship advising, generative artificial intelligence, communication program development and administration, copyright, authorship, text reuse, plagiarism, and academic conduct/misconduct, research integrity/ethics, and digital accessibility.
•Knowledge of advanced technologies (e.g., Latex, iThenticate, automated writing evaluation tools)

Job Description:

The Graduate College at Iowa State University (ISU) is committed to enhancing graduate student experiences by creating an environment in which discovery, learning, and professional development are promoted and recognized. The Graduate College’s Center for Communication Excellence (CCE) provides the graduate student community with professional development opportunities, administrative support, and tools for developing a sustainable and successful career path. The CCE is seeking to fill the position of Senior Specialist for Graduate Scholarly Activities.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. 

Summary

Oversees policy compliance related to graduate scholarly and creative activities. Manages specialized graduate and postdoc support programs (Graduate Competitive Funding and Thesis/Dissertation Writing) provided through the Center for Communication Excellence of the Graduate College. Analyzes, designs, develops, and implements materials, resources, and technologies for scholarly and creative activities.

Example of Duties

• Develops, updates, and oversees the implementation of policies and guidelines for dissertation/thesis/creative component submission.

• Manages graduate support and advisory programs to ensure that implementation and prescribed activities are carried out in accordance with the objectives of the Graduate College.

• Leads or coordinates projects from initiation through completion, including project planning, resourcing, and staffing for assigned program.

• Oversees the development and implementation of strategies for effective programming and training materials that encompass the life cycle of graduate students.

• Develops initiatives and carries out activities to promote the programs and achieve their objectives.

• Assesses needs, gathers data, conducts program evaluation, and prepares reports on the effectiveness of services.

• Acts as a representative and liaison to graduate student groups, faculty, staff, and university units.

• May secure funding as needed.
Level Guidelines
• Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU’s mission and department or work unit goals
• Applies senior-level professional knowledge and expertise to work requiring greater latitude
• Solves moderately complex problems and regularly exercises judgment to determine appropriate action
• Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices
• Responds to complicated inquiries, provides training, and provides direction to lower-level staff
• May provide supervision for one to two other staff (i.e., leads a small work team)
• May lead projects for which well-defined practices and procedures may not exist
• Provides guidance to students

Appointment Type:
Regular

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
PS809

Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • This job may also be eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment.

Original Posting Date:
February 26, 2024

Posting Close Date:
March 3, 2024

Job Requisition Number:
R14033