Senior Post-Award Grant Administrator (Team Lead), Cluster 2 - Joint Office of Research Administration (JORA) - Georgetown University

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Requirements

Senior Post-Award Grant Administrator (Team Lead), Cluster 2 - Joint Office of Research Administration (JORA) - Georgetown University

Job Overview

The Senior Post-Award Grant Administrator (Team Lead) assists faculty with the financial and compliance management of externally funded awards, serving as the liaison and active partner between faculty and other university offices for award management.  

They facilitate the administration of research by proactively providing relevant and complete information to PIs, Department/Program staff, and associated central support University Departments for award financial management and award close-out.

Additionally, they support the researchers of Life Sciences Cluster, each of which includes several departments within Main campus and the Medical Center; serve as the subject matter expert across the university for grants and contracts administration; and provide leadership, training and oversight of grants managers across the clusters.

The Senior Post-Award Grant Administrator (Team Lead) capably manages their own portfolio with independence, while simultaneously providing guidance, support and expertise to junior staff in JORA.

Sponsored Project Management

The Senior Post-Award Grant Administrator (Team Lead) assists with certain post-award grant management tasks for certain PIs/departments, in collaboration with the relevant programmatic and departmental administrative staff. As such, they should be aware of the following University policies that are specified for GU positions with official grant manager of record responsibilities:

In this role, they are responsible for financial management of the sponsored project to ensure compliance with sponsor’s requirements and University’s policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:

• Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
• Review salary distributions to ensure that they reasonably reflect employees’ level of effort on projects. Review associated fringe benefits for accuracy;
• Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify ORS of significant variances;
• Review the calculation of indirect cost recovery to ensure accuracy;
• Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
• Complete the Financial Status Report (FSR) worksheets timely and accurately; and
• Ensure that payments to subrecipients are reviewed and processed in a timely manner.

Work Interactions

Reporting directly to their Cluster Research Administrator, the Senior Post-Award Grant Administrator (Team Lead) serves in a leadership role within JORA. The work closely with other staff members in their cluster, across the Post-Award Grant Administrator roles within JORA, and with other collaborating offices to ensure that awards are complete, accurate and in compliance with sponsor and institutional regulations, policies and guidelines.

Requirements and Qualifications

• Bachelor’s degree - preference for Master’s degree
• 5 to 7 years of progressively responsible experience in a university or other non-profit grants management role
• Knowledge of NIH funding mechanisms, including R01, P01, P30, T32 and foundation proposals
• Capacity to independently working through their own deadlines
• Excellent communication skills and a detail orientation
• Flexibility and adaptability to accommodate ongoing changes to internal and external policies
• Capacity to establish clear priorities and multi-task in a high-volume setting
• Ability to work quickly and effectively under pressure
• Demonstrated financial accounting skills to enable account reconciliation, financial and programmatic report production, and a high level of proficiency in Excel
• Proven experience with financial systems, accounting, and cost accounting standards as they pertain to grants and contracts management
• Skilled in fostering a collaborative, customer-oriented working environment that includes multiple customers with competing priorities
• Certified Research Administration (CRA), Certified PreAward Research Administration (CPRA) and/or Certified Financial Research Administration (CFRA)
• Familiarity with Workday

Work Mode: Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation .

Salary Range

The expected pay range for this position is $66,783 - $110,000 per annum.

Georgetown University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity and external market pay for comparable jobs.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here  for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected] .

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer  fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website .