Senior Planning and Financial Analyst

Updated: about 5 hours ago
Job Type: FullTime

Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815


Current HHMI Employees, click here to apply via your Workday account.

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production.  Our Headquarters is in Chevy Chase, MD and is home to over 300 employees with expertise in communications, digital production, biomedical sciences, and everything in between.  The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation.  As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.

Summary:

The Sr. Planning & Financial Analyst is responsible for the execution of financial processes and analyses integral to forecasting, budgeting, and strategic planning. They will develop and analyze budgets, forecasts, and financial plans for assigned programs and cost centers. This role will summarize financial information, analyze trends and develop monthly and quarterly reports. Acting as a thought partner, they will make recommendations and provide independent, substantive support to the Sr. Director including the preparation of presentations to management and the Board. A key component of this role is the responsibility to explain and synthesize concepts and data in a written format.

Serving as a subject matter expert, they will provide assistance to budget area heads and cost center managers in a financial capacity. The Sr. Planning & Financial Analyst will support HHMI’s financial systems and provide ongoing support of financial business systems and process documentation for HHMI management.

Essential Duties and Responsibilities:

  • Budgeting - Develop, coordinate and analyze annual expenditure and revenue budgets for assigned programs and cost centers, including meeting with budget area heads and cost center managers to assist in developing their zero-based budgets.  Assist in consolidation of budgets for overall presentation to management. Coordinate and reconcile the annual budget upload in Workday and Cognos, and consolidate for budget areas to validate and review.

  • Forecasting - Coordinate, analyze and recommend forecast revisions for assigned programs and cost centers at scheduled intervals during the fiscal year.  Meet with budget area heads and cost center managers to assist and recommend forecast adjustments.

  • Management Reporting and Variance Analysis - Summarize financial information for monthly, quarterly, year-end and ad hoc management presentation including results on actuals and projections.  Analyze expenditures and revenue for assigned programs and cost centers.  Recommend adjustments and prepare variance analysis.

  • Long Range Planning - Assist in the development and maintenance of long range financial planning models for management.

  • Capital Project Budgets - Prepare project accounting and financial reporting for capital and major projects. Prepare financial reports for various initiatives that are underway at Headquarters for facilities, business systems and information technology infrastructure.

  • Administrative Accounting - Contribute to the monthly and year-end financial close process by preparing correcting journal adjustments, payroll adjustments and budget transfers.  Review project spending and capitalize project assets. Create and maintain projects and hierarchies in Workday.  Review month-end reconciliation of GAAP versus management reporting and make any necessary corrections.

  • Reporting, Systems Implementation and Maintenance - Maintain the electronic budget developmental model for Headquarters’ budgets.  Maintain and test Workday financial reports and coordinate revisions to the Headquarters reporting dashboard.  Prepare and update job aids for assigned Workday tasks. Provide training and assistance as needed to assigned users.  Participate in the implementation or upgrade of financial and budgeting systems.

  • Liaison and Customer Service - Build strong relationships with assigned budget owners to ensure collaborative efforts in preparation of budgets and forecasts.  Serve as a resource to the budget owners and as the subject matter expert on reporting, budgets, actual expenses/revenues and causes for variances.  Provide assistance with a high customer service orientation.

  • Other - Provide ad hoc analysis and perform other duties as assigned.

Scope: 

  • This is an individual contributor role with no supervisory or budget responsibilities.

Education:

  • Bachelor’s degree in Accounting or Finance required;

  • CPA or MBA preferred

Experience: 

  • Minimum of 8 years experience in budget planning and financial analysis.

    • We are open to considering candidates at the senior or lead level, based on the experience of the applicant as they align to the requirements of the role.

  • High-level proficiency in data modeling and spreadsheet analysis is required.

  • High-level proficiency in MS Office Suite, Adobe, Workday, Tableau and Cognos Café or similar systems is preferred.

  • Advanced user of Microsoft Excel required, VBA proficiency required.

  • Experience with Information Systems, MS SQL, or SAS preferred.

  • Experience in life sciences and/or basic research industries a plus.

Skills and Abilities: 

  • Analytical, reasoning skills and excellent judgment are critical.

  • Demonstrated high level of proficiency with computer technology and data modeling.

  • Strong oral and written communications skills are essential. Ability to prepare written budget justifications and financial footnotes.

  • Attention to detail a must. Ability to prepare, review and verify analyses and documentation for accuracy.

  • Must be able to function as a technical and subject matter expert, with the ability to understand and articulate orally and in writing how and why things are done.

  • Excellent organizational skills, with the ability to prioritize and manage multiple competing priorities, meet and anticipate frequent deadlines in a timely manner.

  • Ability to adjust flexibly to changing priorities and still operate effectively in a fluid environment.

  • Ability to take initiative, be creative and proactive, think ‘out of the box’ to find innovative solutions.

  • Excellent independent judgment and decision making skills consistently demonstrating discretion, tact and diplomacy.

  • Demonstrated can-do approach, with strong customer service focus.

  • Ability to effectively interact with people at all staff levels within and outside the Institute.

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however.  Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.


HHMI is an Equal Opportunity Employer



Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815


Current HHMI Employees, click here to apply via your Workday account.

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production.  Our Headquarters is in Chevy Chase, MD and is home to over 300 employees with expertise in communications, digital production, biomedical sciences, and everything in between.  The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation.  As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.

Summary:

The Sr. Planning & Financial Analyst is responsible for the execution of financial processes and analyses integral to forecasting, budgeting, and strategic planning. They will develop and analyze budgets, forecasts, and financial plans for assigned programs and cost centers. This role will summarize financial information, analyze trends and develop monthly and quarterly reports. Acting as a thought partner, they will make recommendations and provide independent, substantive support to the Sr. Director including the preparation of presentations to management and the Board. A key component of this role is the responsibility to explain and synthesize concepts and data in a written format.

Serving as a subject matter expert, they will provide assistance to budget area heads and cost center managers in a financial capacity. The Sr. Planning & Financial Analyst will support HHMI’s financial systems and provide ongoing support of financial business systems and process documentation for HHMI management.

Essential Duties and Responsibilities:

  • Budgeting - Develop, coordinate and analyze annual expenditure and revenue budgets for assigned programs and cost centers, including meeting with budget area heads and cost center managers to assist in developing their zero-based budgets.  Assist in consolidation of budgets for overall presentation to management. Coordinate and reconcile the annual budget upload in Workday and Cognos, and consolidate for budget areas to validate and review.

  • Forecasting - Coordinate, analyze and recommend forecast revisions for assigned programs and cost centers at scheduled intervals during the fiscal year.  Meet with budget area heads and cost center managers to assist and recommend forecast adjustments.

  • Management Reporting and Variance Analysis - Summarize financial information for monthly, quarterly, year-end and ad hoc management presentation including results on actuals and projections.  Analyze expenditures and revenue for assigned programs and cost centers.  Recommend adjustments and prepare variance analysis.

  • Long Range Planning - Assist in the development and maintenance of long range financial planning models for management.

  • Capital Project Budgets - Prepare project accounting and financial reporting for capital and major projects. Prepare financial reports for various initiatives that are underway at Headquarters for facilities, business systems and information technology infrastructure.

  • Administrative Accounting - Contribute to the monthly and year-end financial close process by preparing correcting journal adjustments, payroll adjustments and budget transfers.  Review project spending and capitalize project assets. Create and maintain projects and hierarchies in Workday.  Review month-end reconciliation of GAAP versus management reporting and make any necessary corrections.

  • Reporting, Systems Implementation and Maintenance - Maintain the electronic budget developmental model for Headquarters’ budgets.  Maintain and test Workday financial reports and coordinate revisions to the Headquarters reporting dashboard.  Prepare and update job aids for assigned Workday tasks. Provide training and assistance as needed to assigned users.  Participate in the implementation or upgrade of financial and budgeting systems.

  • Liaison and Customer Service - Build strong relationships with assigned budget owners to ensure collaborative efforts in preparation of budgets and forecasts.  Serve as a resource to the budget owners and as the subject matter expert on reporting, budgets, actual expenses/revenues and causes for variances.  Provide assistance with a high customer service orientation.

  • Other - Provide ad hoc analysis and perform other duties as assigned.

Scope: 

  • This is an individual contributor role with no supervisory or budget responsibilities.

Education:

  • Bachelor’s degree in Accounting or Finance required;

  • CPA or MBA preferred

Experience: 

  • Minimum of 8 years experience in budget planning and financial analysis.

    • We are open to considering candidates at the senior or lead level, based on the experience of the applicant as they align to the requirements of the role.

  • High-level proficiency in data modeling and spreadsheet analysis is required.

  • High-level proficiency in MS Office Suite, Adobe, Workday, Tableau and Cognos Café or similar systems is preferred.

  • Advanced user of Microsoft Excel required, VBA proficiency required.

  • Experience with Information Systems, MS SQL, or SAS preferred.

  • Experience in life sciences and/or basic research industries a plus.

Skills and Abilities: 

  • Analytical, reasoning skills and excellent judgment are critical.

  • Demonstrated high level of proficiency with computer technology and data modeling.

  • Strong oral and written communications skills are essential. Ability to prepare written budget justifications and financial footnotes.

  • Attention to detail a must. Ability to prepare, review and verify analyses and documentation for accuracy.

  • Must be able to function as a technical and subject matter expert, with the ability to understand and articulate orally and in writing how and why things are done.

  • Excellent organizational skills, with the ability to prioritize and manage multiple competing priorities, meet and anticipate frequent deadlines in a timely manner.

  • Ability to adjust flexibly to changing priorities and still operate effectively in a fluid environment.

  • Ability to take initiative, be creative and proactive, think ‘out of the box’ to find innovative solutions.

  • Excellent independent judgment and decision making skills consistently demonstrating discretion, tact and diplomacy.

  • Demonstrated can-do approach, with strong customer service focus.

  • Ability to effectively interact with people at all staff levels within and outside the Institute.

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however.  Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.


HHMI is an Equal Opportunity Employer


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