Senior Manager of Grant Accounting, Office of Sponsored Projects

Job Posting Title:

Senior Manager of Grant Accounting, Office of Sponsored Projects

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Hiring Department:

Office of Sponsored Projects

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

GENERAL NOTES:

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage  

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Eligible for fully remote work

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

PURPOSE:

Responsible for the management of a team of billing and reporting staff over a varying grant portfolio. Works with OSP leadership in developing procedures and processes that benefit the UT research community. Coordinate and support own billing/reporting portfolio.

RESPONSABILITIES:

• Leads and oversees grant billing and reporting that contains a portfolio of federal, state, and private awards while ensuring compliance with the terms and conditions outlined in the contract. Sets and enforces standards for billing procedures to maintain accuracy and consistency across the team's activities. Monitors the workloads of grant accountants, providing guidance and support to ensure efficient and effective workflow. Manages workloads effectively, ensuring a balance that maximizes productivity while maintaining employee well-being. Facilitates open communication within the team, encouraging feedback and collaboration.

• Manages a portfolio of high-risk projects and/or tasks with complex requirements, demonstrating a strong analytical approach to financial data and historical records. Monitors accounts receivable balances using internal financial tracking tools. Conducts in-depth research into account discrepancies, employing a thorough analysis of financial records, invoicing, and reporting to reconcile unbalanced accounts. Monitors Post-Award activities to ensure compliance for issues involving allowable costs, cost transfers, budget adjustments, and reporting requirements. Provides adequate detail and assistance to customers, internal and external, on issues to find timely solutions.

• Recruits, trains, and manages a team, ensuring they have the necessary skills and knowledge to fulfill their roles effectively. Establish and enforce guidelines and procedures to enhance billing and reporting processes. Finds opportunities for continual training and mentorship over the team. Promotes a positive team culture. Conducts performance evaluations and supports career development plans for team members. Works closely with the manager to align training initiatives with broader organizational goals.

• Collaborates with leadership across teams to identify and implement process improvements that align with the needs of both internal and external customers. Communicates effectively and professionally with internal and external customers in the research community. Ability to cultivate and maintain professional working relationships. Assists staff with communications to internal and external customers.

• Reviews terms and conditions of new awards and any award modifications to outline billing terms and financial deliverable tracking. Aids internal customers and interpret award documents, sponsor regulations, federal/state compliance, and any other research related rules with each new award and modification.

REQUIRED QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, or a related field, along with a minimum of three years of experience in sponsored research billing and reporting.

• At least five years of progressively responsible experience in budgeting, accounting, reporting, and supervising.

• Proficiency in Excel and familiarity with various software applications. Strong interpersonal communication and problem-solving skills, as well as flexibility and attention to detail.

• Excel in both verbal and written communication.

• Manage deadlines and effectively utilize software applications, online resources, and electronic files.

• Experience in recruiting, managing, training, and evaluating staff, as well as developing performance evaluation methods and employee improvement programs.Adept at establishing guidelines, standards, and priorities, and managing unit work content to ensure positive outcomes.

• Capable of planning, implementing, and monitoring compliance with policies and procedures, as well as setting short and long-range goals and projects.

• Authorization to work in the United States on a full-time basis for any employer is a requirement for this position. 

Relevant education and experience may be substituted as appropriate.

PREFERRED QUALIFICATIONS:

• Master’s Degree in Accounting, Finance, or a related field, complemented by extensive experience exceeding the required five years in budgeting, accounting, and reporting within a university environment. Demonstrate advanced proficiency in gathering, analyzing, and presenting financial data.

• Expertise with the UT *DEFINE experience. Specialized experience of over three years in governmental or sponsored research accounting.

• Experienced with CPRIT, TXDOT, TCEQ, and other Texas state sponsors.

• Clinical trial invoicing Multiple years supervisor experience.

• Excel in multitasking, consistently meeting stringent deadlines, while maintaining a strong customer-centric approach, and exhibiting exceptional organizational and communication skills in both written and oral formats. 

Salary Range

$75,000 + depending on qualifications.
 

WORKING CONDITIONS:

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Occasional weekend, overtime and evening work to meet deadlines

REQUIRED MATERIALS:

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor.

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.