Senior Licensing Compliance Manager

05-Apr-2024

Yale Ventures - IP Operations Admin

87669BR

University Job Title

Senior Licensing Compliance Professional

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (25)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

433 Temple Street
New Haven, CT 06511

Position Focus:

Reporting to the Sr. Director of Intellectual Property Administration, the Sr. Licensing Compliance Manager plays a key role in ensuring licensee compliance by meeting all obligations (financial and non-financial) set forth in agreements executed with Yale Ventures. The Sr. Licensing Compliance Manager implements and maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. The candidate establishes and maintains strong working relationships with, and provides direct professional support to, internal and external partners to manage agreement compliance. The Sr. Licensing Compliance Manager also coordinates with different units within Yale University on due diligence for licenses including but not limited to, Export Controls-related processes, corporate and startup-related documentation, and sponsored research agreements. The position requires a working knowledge of general accounting practices and Yale policies, relational databases, different types of agreements and their related obligations The ideal candidate possesses a high-level of attention to detail and is able to manage workloads with multiple demands and shifting priorities within a fast-paced environment.  

Essential Duties

1. Responsible for ensuring the university’s licensing activities are conducted in a fair and transparent manner. Serve as the key point-of-contact for all matters related to agreement maintenance and compliance. Evaluate and audit agreements for compliance to contractual obligations.  Determine the need for amendments or extensions of contracts. 2. Coordinate with the Office of Sponsored Projects and the Office of General Counsel on contractual matters, including sponsored research agreements, corporate documentation or any other agreements relating to Yale’s intellectual property.  Participate in the development and updating of contract-related procedure implementation and enforcement.3. Direct and manage final review of new licenses and agreements prior to forwarding for execution.  Troubleshoot inconsistencies in license language, and work with licensing professionals to resolve issues. Ensure that the University signs agreements after completion of required review and approval processes.4. Perform analysis of potential licensee companies for Export Control management and restricted party screening using Visual Compliance.5. Advise and partner with licensing professionals on past due and upcoming agreement obligations including payments, milestones and reports, and agreement termination related processes. 6. Design, manage and implement processes for reporting requirements to external university offices which include the Office of General Counsel, The Medical School Deans Office, Development, and the Office of Sponsored Projects.7. Independently review companies, press releases, company websites and news articles to 1) determine whether a company has achieved milestone or change of control events and assess impact on license payments or other obligations to the University, and 2) update internal and external-facing product pipelines8. Design, manage and implement a process to acquire, verify and monitor startup company documentation including Articles of Incorporation, Bylaws, Company Charter, Stockholder's Agreement, Stock Purchase Agreement (if applicable), Cap Table, and amendments to the above contracts prior to execution.  Oversee the continued collection and review of company information.9. Manage and implement processes to acquire, verify, and monitor Yale’s equity holding documentation. Work with the Business Manager and Investments Office to reconcile Yale’s holding.  10. Develop collaborative relationships with licensees and communicate status of licensee obligations. Adapt the University’s process for invoicing revenue to reflect licensee accounts payable requirements.  Create receivables to track revenue owed to Yale and to enable appropriate accounting of revenue for the University.  Create processes to manage non-financial licensee obligations (insurance requirements, destruction of materials, etc.).  Invoice licensees for financial and non-financial obligations to the University.11. Ensure that database accurately reflects all agreements, terms and licensee compliance with obligations under such terms. Perform routine database management to ensure data integrity and accuracy.12. Implement and maintain strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. 13. Lead and coordinate team members on inventor distribution agreement processes to ensure timely receipt and disbursal of revenues to involved stakeholders. 14. Collaborate closely with Yale Ventures team members on budget, revenue forecast, patent reimbursement and related processes. 15. May manage one or more staff members. May perform other duties as assigned.

Required Education and Experience

Bachelor’s degree and five or more years of relevant experience, or equivalent combination of education and experience.

Required Skill/Ability 1:

Demonstrated experience with agreement management, in particular the commercial aspects including financial invoices and contracting requirements. 

Required Skill/Ability 2:

Proven experience working in relational databases and experience transitioning between database systems. Demonstrated experience implementing and working with Salesforce® CRM system preferred. 

Required Skill/Ability 3:

Proficient in the understanding of contract and patent terminology related to compliance and reporting obligations. Ability to work independently and in a team environment to meet tight deadlines. 

Required Skill/Ability 4:

Strong interpersonal & collaborative skills with a focus on excellent customer service. Ability to establish & maintain positive relationships, communicate & comprehend instructions effectively to/from a diverse group of stakeholders. Ability to exercise discretion & confidentiality, address and resolve any issues in relation to licensing agreements. 

Required Skill/Ability 5:

Demonstrated experience with gathering, organizing and analyzing data with high level of accuracy and attention to detail. ​​​​

Preferred Education, Experience and Skills:

Proven experience in contract administration and transactional analysis. Proven experience in data analysis tools to monitor compliance and identify trends or issues. 

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus