Senior Invoicing Specialist

University of North Carolina at Charlotte, United States

Updated: 3 months ago
Location: Charlotte, NORTH CAROLINA
Job Type: FullTime
Deadline: ;

Position Information
General Information


Position Number 000327
Vacancy Open to All Candidates
Working Title Senior Invoicing Specialist
Position Designation EHRA Non-Faculty
Employment Type Permanent - Full-time
Months per Year 12
Work Schedule
8:00 am – 5:00 pm; Monday – Friday
Hours per week 40
FLSA Status Exempt
Division Business Affairs
Department Financial Services (Adm)
Work Location Reese Building
Salary Range $62,100 - $68,000
Primary Purpose of Department
Within the Division of Business Affairs, the Financial Services department provides central accounting and budgeting services for the university and its financial affiliates, including its foundations and related entities. This department is comprised of the following core office/sub-units: Financial Systems Support, Controller’s Office, Budget & Financial Analysis Office, Treasury Services, and Materials Management (including Purchasing, Receiving & Stores, and Inventory Control & Surplus).
The Controller’s Office provides central business support/oversight for accounting, accounts payable, grant cash management, financial reporting, fixed asset accounting, payroll, tax management, travel and other business payments and reimbursements.
Within the Office of the Controller, the grant cash management unit is responsible for ensuring that all university grant invoices are paid in an accurate and timely manner and in strict compliance with all requirements, This unit is currently comprised of three (3) full-time and one temporary staff.
Primary Purpose of Position
The Senior Invoicing Specialist is responsible for overall sponsored program accounts receivables for UNC Charlotte including the drawdown of funds from federal agencies, as well as, the invoicing of federal and nonfederal sponsors. It is also responsible for external financial reporting.
Summary of Position Responsibilities
  • Responsible for invoicing, drawdowns, and collections of sponsored programs
  • Assist with the closeout of sponsored funds
  • Responsible for inputting billing events in Banner
  • Responsible for managing the gca-billing email inbox
Minimum Education/Experience
  • Master’s Degree and 1-2 years of experience
  • Bachelor’s Degree and 2-4 years of experience
  • Equivalent combination of education/experience
Preferred Education, Knowledge, Skills and Experience
  • Bachelor’s degree in Accounting or Business Administration and 2-4 years of experience in financial reporting on federally-sponsored awards, and/or Master’s degree in Accounting or Business Administration.
  • Certified Research Administrator (CRA) certification.
  • Knowledge of computerized information systems used in financial and/or accounting applications; detailed knowledge of MS Excel to quantify and illustrate routine financial reports, and/or projections; effectively manage time and resources to ensure that individual work is completed efficiently; improve work processes to ensure work is free from errors, take responsibility for accomplishing meeting deadlines while maintaining accountability for results; clearly convey information by communicating effectively and achieve levels of professional skill/knowledge by staying abreast of current developments and trends in areas of expertise; extensive knowledge of OMB Uniform Guidance.
Necessary Certifications/Licenses
Preferred Certifications/Licenses
CRA – Certified Research Administrator
Special Notes to Applicants
  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
  • The finalist will be subject to a Criminal Background Check.
Posting Open Date 02/01/2024
Posting Close Date
Open Until Filled Yes
Proposed Hire Date 03/15/2024
If time-limited please indicate appointment end date
Contact Information

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