Senior HR and Compliance Coordinator

Job Posting Title:

Senior HR and Compliance Coordinator

----

Hiring Department:

UT High School

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Feb 15, 2024

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

Purpose

Serve as the Senior Human Resources and Compliance Coordinator for the online UT High School Special Purpose District to lead human resources services to include preparing K-12 public school compliance reports, employee communications, DPS/CJIS and fingerprinting uploads, PEIMS staffing data, K-12 job descriptions and salary market analysis, preparing and delivering onboarding and training, and performing a variety of tasks to support new and continuing employees, supervisors, and contractors.

This position requires reporting to work on the UT Austin main campus, however currently the UT High School District is piloting a hybrid remote schedule with three days on campus and two days remote. This position requires remote internet access.

Responsibilities

• Participate in a lead role in the online UT High School Special Purpose District Business Services Office by planning and implementing systems and policies for a variety of human resources functions in coordination with the UTHS, College of Education, and University Human Resources and Business Office teams, campus and district leadership, staff, and contractors. Lead the process for monitoring and refining programs to align with established goals. Collect information, prepare and routinely update data for staff and contractor PEIMS reporting,  including accessing TEAL applications and utilizing Excel, Skyward, Workday, and UT Box systems. Establish systems for consistent operational procedures, monitoring accuracy of data submissions, and alignment with local, state, and federal policies. Prepare monthly tracking reports for staff leave/timesheets,  part-time wages, and full-time salaries to support supervisors. Coordinate activities to define measurable outcomes and plan for continuous improvement. Manage projects with attention to detail and effective coordination and communication in alignment with UTHSD systems and staff. Attend trainings and conferences to stay current on K-12 public school district legal issues related to human resources, state reporting, and employee expectations. Support recruiting efforts and share best practices, including occasional travel. Other related functions and special projects as assigned.

• Maintain data and tracking of active educator certification and licensing and send notifications to contractors and employees to ensure renewals and ongoing compliance. Organize and track training certificates for contractors and employees including summary data regarding required trainings by topic and fiscal year. Prepare reports for contractors monthly payment processes in coordination with program leaders and UTHS Business Services team members. Prepare and deliver training and policy updates to staff and contractors via multiple modalities including print, email, webinars, and in-person sessions. Establish practices and procedures for technology, storage, and archiving solutions in coordination with technology leaders for all planning and reporting processes.

• Lead processes for recruiting, hiring, appointments, communications, and notifications. Write K-12 positions job descriptions aligned with typical responsibilities, required qualifications, and UTHS program needs. Conduct market analysis of University and K-12 publics school districts regionally to recommend salaries. Post jobs on approved external search engines and social media to support recruiting efforts. Prepare job offer letters and verbal job offers. Prepare merit increase letters and other employee notifications. Participate in the performance management and support supervisors and employees during corrective actions processes. Coordinate with College of Education and University Human Resources experts for guidance on specialty topics such as performance management processes. Support job posting processes and position appointments in Workday. Define and adhere to internal audit and approval processes to establish systems for accuracy and meeting deadlines. Prepare, coordinate, deliver, and track UTHS Onboarding trainings for new employees and contractors. Maintain UT Box shared folders and files for employees and contractors.

• Coordinate DPS, CJIS, fingerprinting, and background check processes. Work closely with UTHS Business Services Team and College of Education Human Resources Team to coordinate processes. Routinely upload data in the DPS systems and monitor contractor and employee notifications of CJIS information  to ensure compliance with University, K-12 public school district, Texas Education Agency, and state policies and requirements. Follow and update UTHS procedural documents to maintain ongoing compliance, complete internal audits, and prepare for DPS audits. Train new Business Services team members on processes as needed. Prepare and upload employee and contractor information in the TEA – TEAL system and coordinate fingerprinting processes for new employees and contractors. Maintain detailed ongoing tracking spreadsheets to document compliance.

• Serve as a lead for UTHS employee relations to answer questions and provide information, references, and resources regarding a variety of topics, such as leave policies, timesheet entries, and internal UTHS human resources policies. Support employees in understanding UTHS SMART goals processes and aligning their work with organizational goals. Help employees troubleshoot situations and provide key contacts for expertise in specialty topics. Routinely collaborate and seek guidance from College of Education Human Resources Director and University Human Resources specialists. Engage in ongoing training on University and state required policies and procedures. Provide updates for supervisors and staff. Maintain guiding documents and provide resources and contact information to employees for key University support resources in areas such as employee counseling offerings, professional development offered in UT Learn and other platforms, references to speak with UT specialists regarding benefits, FMLA, Parental Leave, and other specialty topics. Make recommendations and prepare trainings and services to align and improve employee engagement.

Required Qualifications

Bachelor’s Degree in Human Resources, Education, or related field. At least five years of related experience. Training related to human resources, supervising employees, and best practices in human resources functions. Knowledge of K-12 public school district policies, including Texas Educator Code of Ethics, Texas Administrative Code, and Texas Education Code. Knowledge of educator and teacher licensing and certification requirements for positions. Knowledge of state required trainings for public school educators. Experience working with K-12 public school district policies and procedures related to human resources. Excellent oral and written communication skills. Excellent presentation and technology skills, including experience working with spreadsheets, databases, and reports within a variety of technology systems. Advanced knowledge and experience analyzing data and preparing summary reports. Professional communication skills with experience in written, verbal, and online communications with staff. Strong project management skills with evidence of strategies for monitoring and reporting outcomes. Ability and experience writing procedures and applying policies. Ability to interpret state policy applications to virtual school context. Professional demeanor and ability to work in a fast-paced environment with attention to details and meeting deadlines.

Preferred Qualifications

Master's or Doctoral Degree in Human Resources, Educational Leadership, Educational Administration, or a related field. Active Texas Principal or mid-management certification. More than two years of experience in a supervisory role. Extensive knowledge of Texas policies for state and federal reporting related to staffing and human resources. Experience preparing staffing data for PEIMS reporting. Knowledge of financial accounts related to positions and state reporting. Knowledgeable and experience preparing guidance documents and presenting trainings and webinars for staff. Experience coordinating with campus and district leaders to support staffing and employee relations.

Salary Range

$80,000 + depending on qualifications

Working Conditions

• Typical office environment

• Use of manual dexterity

• Repetitive use of a keyboard at a workstation

• Pushing, pulling, and moving up to 30 pounds

• Position may require occasional work outside the normal work week

• May require occasional irregular and/or prolonged hours

• Work performed on concurrent multiple projects under pressure of rigid deadlines and/or time limitations

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.