Senior Grants and Contracts Specialist, Chandra Family Department of Electrical and Computer Engineering

Job Posting Title:

Senior Grants and Contracts Specialist, Chandra Family Department of Electrical and Computer Engineering

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Hiring Department:

Chandra Department of Electrical and Computer Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Chandra Family Department of Electrical and Computer Engineering is a top-ranked department and the largest department in the Cockrell School of Engineering with more than 2,100 students and over 70 tenured and tenure-track faculty. Our faculty bring state-of-the-art research, development, and design experience into the classroom and lab, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business. Join us in changing the world!

Purpose

Provide comprehensive support to the Department of Electrical and Computer Engineering for all aspects of the preparation and submission of funding proposals to sponsoring agencies and organizations, as well as oversight of post-award activity.

Responsibilities

• Prepare and submit grant proposals, contracts, and sub-contracts: Coordinate multi-institution proposals, review subcontracts for accuracy and compliance; Assist professors with gift funding applications and submissions; Process contract amendments and various contract documents; and Provide notification of sponsor requests for information and clarification to PI and/or OSP/PIE.

• Act as liaison to Office of Sponsored Projects, Discover to Impact, and Sponsored Projects Award Administration regarding pre- and post-award issues. Provide assistance to faculty with electronic proposals, subcontract submissions, and post-awards utilizing internal university systems and external sponsor systems.

• Serve as back-up for post-award management, including providing revised budgets, helping to establish subcontracts, assisting faculty to determine summer assignment funding, and providing post-award reporting, as needed.

• Serve as back-up for Department’s Cost Center Manager for research-funds costing.

• Serve as back-up approver for transactions.

Required Qualifications

• Experience with external agency proposal-preparation, budget development, and submissions systems for NSF, NIH, DOD, DOE.

• Bachelor's degree with five years of relevant experience. Minimum 3 years of experience processing various contract documents including NDAs, MTAs, MOUs, TCPs, DUAs, AORs, CDCPs. no-cost extensions, prior approvals on active awards, PI and Co-PI approval requests

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than 2 years of grant preparation experience.

• Expertise with the UT VPR structure, policies, and resources including RSC, OSP, DTI, OTC

• Excellent communication and collaboration skills.

• Successful record of managing a high-volume of proposal submissions with competing deadlines accurately and in a timely manner.

• Certified Research Administrator (CRA) status.

• Familiarity with electronic application systems including Research Management System (RMS), NSF FastLane, Cayuse.

• Familiarity with UT Define, Direct, and FRMS systems.

Salary Range

$75,000 + depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

Work Shift

• Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m. 

• Flexible schedule and/or hybrid telework may be allowed. 

• Periodic work outside of normal business hours, to include evenings and weekends, may be required on a periodic basis or for special events.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.