Senior Grant/Contract Officer - Office of Research Administration

Updated: about 2 months ago
Location: Los Angeles, CALIFORNIA

Requisition # HRC0229363

As a Sr. Grant & Contract Officer (SGCO) and integral member of the centralized Office of Research Administration (ORA), you will report to and work under the guidance of the Manager of Grant & Contract Services. You will have direct responsibility for the review, negotiation, and processing of contracts for basic industry, government and non-government sponsored studies. Working closely with other team members, you will provide the team with advice and guidance on contract issues and administration, as required. Will serve as a front-line contact for office customers including Principal Investigators (PIs), other department staff, sponsors and Cedars-Sinai Medical Center (CSMC) management. In this role, you will assist and advise customers in a professional manner regarding the contract process, applicable policies and procedures and specific contract questions and status. 

Primary responsibilities include but not limited to:

  • Conducts comprehensive analysis of proposals, draft agreements, sub awards, subcontracts by industry, government, and non-government sponsors.
  • Represents Cedars-Sinai Health System (CSHS) in the negotiations of multiple types of contractual agreements (i.e. non-clinical Basic research agreements, CDA’s, MTA’s, Collaboration, and Data Use etc.) including binding the institution and functioning as an Authorized Organizational Representative.
  • Represents CSHS with minimal supervision in sometimes complex negotiations and works closely with Legal Affairs and Risk Management attorneys to ensures that the agreed upon conditions adequately meet PI and CSHS requirements.
  • Communicates with assigned PI's and departments regarding any desired agreements, that require administrative action to ensure compliance with agency requirements.
  • Identifies appropriate costs, including medical center and indirect costs, and maximizes budget justification strategies.
  • Guides Principal Investigators (PIs) and staff with the interpretation of funding agency and institutional regulations, policies, and procedure.
  • Maintains up to date knowledge of grantor and/or sponsor policies and procedures, all federal agencies including the National Institutes of Health, and major not-for-profit foundations. Familiarity with OMB Circulars A-110, A-133, A-21 and/or OASC-3 so that PI's understand their responsibility.
  • Has an understanding and ability to utilize systems not limited to: grant submission and processing, purchasing, human resources, and data systems, i.e. use of the PC’s, databases and networks in order to assist in the preparation and submission of proposals, contracts, and sponsor reporting. Proficiency in the use of, Proposal Central, NIH eRA Commons, CIRM, PCORI, eBrap, CDMRP and NSF Fastlane as required to perform core responsibilities.
  • Proficient in conducting in-service training and seminars for PI's and their staff.
  • Serve as a resource to educate units regarding institutional processes.
  • Knows and follows institutional policies and procedures; takes a proactive approach to problem solving
  • Foster relationships, expectations, and interactions with the CSHS research community while serving as a liaison for ORA’s internal clients to build collaborative, and efficient research processes leading to successful research proposals free of any conflict of interest.




Educational Requirements:

  • Bachelor's Degree is required


  • Minimum three to five (3-5) years demonstrated ability in the independent administration of research grants and contracts in a central administration office or the equivalent.
  • Must have an informed working knowledge of the policies and procedures of granting agencies as well as institutional purchasing, personnel and accounting systems.

  • Working Title: Senior Grant/Contract Officer - Office of Research Administration
  • Department: Office of Research Admin
  • Business Entity: Academic / Research
  • City: Los Angeles
  • Job Category: Academic/Research
  • Job Specialty: Contract & Grant Budgeting/Funding
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.

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