Senior Financial Manager - Dietrich College, Dean's Office

The Dietrich College of Humanities and Social Sciences embodies one of the most varied groups of students, faculty, staff and alumni in the Carnegie Mellon University community, all united by a common goal: confronting and solving society’s most complex problems. We learn through experience, and we work without silos or walls. Our students and faculty work across traditional boundaries, collaborating with other disciplines to pursue the thrill of discovery. Dietrich College is a place to explore different points of view. And a place to do work that matters.
We are seeking a Senior Financial Manager to join our finance team! This position will report to the Assistant Dean of Financial Operations, and will manage and direct financial and administrative functions for the Dietrich College Dean’s Office and affiliated units.

Your core responsibilities include:

• Approve the Expense Reports and Pcard transactions for the Dean, the other Cabinet members, the department heads, and business managers.   Approve Payroll Distribution Adjustments for college business managers and other staff.
• In collaboration with other Dean’s office staff, serves as a resource and advisor on matters of policy, administrative and financial matters.
• Analyze and interpret financial data, comparing actual financial performance to forecasts.  Prepare financial reports for the Dean and Cabinet members.  Update the Assistant Dean of Financial Operations on changes in operations for the budget and forecast. Approve financial expenditures, such as expense reports, procurement card purchases, purchase orders, etc. and ensure correct charging and processing of transactions. Oversee the contract process for guest speakers, other vendors, and events. Initiate and review charging of all labor to correct account strings.
• In collaboration with the dean and other relevant leadership, develop and implement the administrative processes for new programs and initiatives including recommendations for program/initiative oversight, budget, and staffing.  Periodically review long-term, existing programs and make recommendations for policy, procedural, and budgetary changes when necessary.
• Prepare annual Endowment Impact Report on the Dean’s Office endowed accounts for University Advancement (UA). Researches and responds to UA on periodic queries throughout the year on endowed and expendable gift accounts. Works with Gift Accounting to ensure that gifts are coded correctly, and that appropriate documentation is included.
• In collaboration with the assistant dean of administrative operations and other Dean’s office staff, approves Workday transactions for staff and students.  Initiate activity pays, one-time payments and award payments for processing in Workday.
• In collaboration with the assistant dean of financial operations, serves as the departmental resource for financial transactions and first point of contact for administrative problem resolution. Advises dean and other Dean’s Office leadership and staff on financial compliance with university guidelines and procedures. Provides and may draft guidelines and policies for the Dean’s Office as needed. 
• Initiate summer salaries and discretionary fund transfers
• In collaboration with the assistant dean of administrative operations and other Dean’s office staff, supports the initiation of offer letters in fall, spring, and summer for adjunct special faculty in the Dean’s Office, Pre-law program, and Community Engagement.
• Work with associate dean on the Summer Honors program. Consult with new students in the program each summer to review program guidelines related to their scholarship funding and research support.
• In collaboration with other Dean’s office staff, assists with onboarding of new business managers in the college when needed.
• Build strong partnerships with colleagues both within Dietrich and in central administrative units, as well as other academic colleges having affiliations with Dean’s Office research centers.
   

Flexibility, excellence, and passion are vital qualities within the Dietrich College.  Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Excellent financial management/analysis skills.
• Strong oral and written communication skills.
• Adaptability and openness to change as the department and organization evolves.
• Ability to work with sensitive information, maintain confidentiality and use discretion.
• Ability to pay close attention to detail; keep and maintain accurate and detailed reports and records.

Qualifications:

• Bachelor’s Degree in Accounting, Finance, Business, or related field required, Master’s Degree preferred.
• 3-5 years Business Administration experience, financial planning experience, financial analysis/account experience.
• Prior experience in higher education, financial management experience, are preferred.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Additional Information:

• Work Posture: This position is operating on a hybrid schedule, with an on-campus/in office presence 3 days a week.
• Joining the CMU team opens the door to an array of exceptional benefits, available to all full-time Carnegie Mellon University employees. Experience the full spectrum of advantages, from comprehensive medical, prescription, dental, and vision insurance to enticing retirement savings programs. Unlock your potential with tuition benefits, and take well-deserved breaks with generous paid time off and holidays. Rest easy knowing you are covered by life and accidental death and disability insurance. For a comprehensive overview of the benefits awaiting you, explore: https://www.cmu.edu/jobs/benefits-at-a-glance .
• At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role & responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique key skills and the diverse perspectives you bring. Our commitment to fostering an inclusive work environment means we also account for geographic differentials. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in this exciting opportunity?! Apply today!

Location

Pittsburgh, PA

Job Function

Financial Planning, Analysis, Accounting and Reporting

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information: 

• Please visit “Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world. 

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

• Statement of Assurance