Senior Financial Assistant

Massachusetts Institute of Technology, United States

Updated: over 1 year ago
Location: Cambridge, MASSACHUSETTS
Deadline: The position may have been removed or expired!

Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.

SENIOR FINANCIAL ASSISTANT, Architecture, to perform--with minimal supervision from the fiscal officer--complex and diverse financial duties related to managing research, grant, and faculty-controlled discretionary funds for approximately ten to fifteen faculty/research staff members. Responsibilities include liaising between principal investigators (PIs) and senior financial staff on the development and submission of complex research grants submitted to Research Administration Services; independently preparing budgets for internal awards (e.g., CAST, HASS, MITEI, MISTI seed funds, etc.); approving purchases according to grant guidelines; monitoring expenditures against total available funds; tracking account end-dates and receipt of funds; processing financial transaction forms, including travel, credit card transactions, purchase orders, invoices, reimbursements, journal vouchers, etc.; tracking salary expenditures; serving as first point of review on PI’s monthly and quarterly DACCAs and advising them accordingly; notifying the fiscal officer of changes to be made in eSDS (salary distribution system); monitoring payroll transactions and setting up MITtemps hires; and reconciling monthly statements, tracking expenditures, and resolving billing errors. 

A full description is available here .  


Job Requirements

REQUIRED:  high school diploma or its equivalent; five years’ financial administration experience, preferably in an academic environment; experience with SAP or similar accounting package and grants/research funds management; strong Excel skills; ability to learn new software applications; initiative; excellent organizational, interpersonal, and communication skills; and discretion and judgment with confidential information/issues.  Must be able to manage a variety of detail-oriented tasks concurrently, analyze situations and propose solutions, work independently and as part of a team, and remain flexible as situations demand.   PREFERRED:  bachelor’s degree, experience with MIT financial systems (SAPgui, SAPweb, Concur, Cognos, COEUS), and experience preparing projections/forecasting.  Job #21635-6

This is a full-time (35 hours/week) position.

7/28/22


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