Senior Financial Analyst, Capital Projects

15-Mar-2024

Faculty of Arts and Sciences

65309BR

Position Description

The Capital Projects Financial Analyst supports the oversight of the day-to-day financial responsibilities of the Office of Physical Resources and Planning (OPRP’s) capital construction projects, assists with the Capital Planning efforts, liaises with the Capital Planning & Project Services (CAPS) office, and assists with monthly reporting.  The position will also support project controls management – financial, contract, and compliance.  Capital construction projects typically managed by the Faculty of Arts and Sciences (FAS) Capital Projects group range from ~$500K to over $100M. Projects occur in any of the FAS’s 268 buildings: science laboratories, museums, libraries, classrooms, residences, athletic facilities, and administrative spaces.

Financial Support

• Perform monthly reconciliation of project costs and A/P adjustments, process journals, and upload monthly charges into PRESTO (OPRP Finance systems for operations, planning, and construction) ensuring timely and accurate budget actuals.
• Support preparation of the $1.5 billion FAS Multi-Year Capital Plan and provide financial and ad hoc analysis and reporting.
• Collaborate with FAS Finance and FAS Development Office to track and reconcile funding for equity-financed projects.
• Use the Faculty Review, Offer, Professorship, and Searches (FROPS) system to plan for faculty appointment searches and update budget data in liaison with FAS Finance.
• Provide financial assistance on capital projects managed by the Owner's Project Manager (OPMs).

Project Support

• Prepare, review, and submit funding and closeout requests (CAPS forms) for capital projects and track their approval progress.
• Work with Project Managers (PMs) to process invoices, track payments, and verify execution of contracts.
• Collaborate with PMs and OPMs on the monthly Executive Summary Reporting process required by Central Administration on capital projects over $5M and consolidate the output into one document for review by Senior Management.
• Manage project information in project management tools and assure data integrity across financial systems.
• Ensure full execution of construction contracts prior to bill paying.
• Work with the University Auditor to review contract/actual rates and mark-ups.
• Support the closeout process for capital projects by ensuring accurate billing (i.e. permits, hazmat…).

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 7 years’ relevant work experience

Additional Qualifications and Skills

• Experience with general ledger, general accounting practices, and financial systems.
• Experience in construction project management, property budget oversight, higher education, or non-profit management.
• Working knowledge of capital construction accounting principles.
• Strong, demonstrable Excel skills and hands-on experience with analysis and data query tools (e.g., pivot tables, SUMIF, VLOOKUP functionality, formulas, etc.)
• Ability to build strong relationships with people at all levels of the organization. 
• Collaborative working style with strong attention to detail and problem-solving skills; able to work independently, cooperatively, and with interruptions.
• Organized, dependable, and have a positive, pitch-in attitude, excellent interpersonal, proofreading, and financial record-keeping skills.
• Excellent judgment, initiative, and follow-through are essential.
• Strong oral and written communication skills.

Working Conditions

• Work is performed in an office setting
• Hybrid office environment; this position will be based in Cambridge, MA and there is an expectation of some workdays per week on campus.  Individual flexible and remote work options for this role will be discussed during the interview process.
  
• The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

IMPORTANT NOTE:  To be considered for this position, applicants are encouraged to submit a cover letter and resume.

We regret that we are unable to provide visa sponsorship for this position.

All formal offers will be made by FAS Human Resources.

Work Format Details

This position is based primarily on-campus, in Massachusetts.  This may include in-person during emergency situations (if applicable).  Additional details will be discussed during the interview process.  Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the Faculty of Arts & Sciences (FAS) campus.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Department Office Location

USA - MA - Cambridge

Job Code

F0958P Financial Analyst IV

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Administration and Finance

Department

Office of Physcical Resources and Planning

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Education, Identity

Schedule

M-F; 35 hours/week

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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