Senior Financial Analyst, Capital Projects

Details

Posted: 16-Mar-24

Location: USA - MA - Cambridge

Type: Full-time

Salary: Open

Categories:

Financial
Staff/Administrative

Internal Number: 65309BR

Position Description

The Capital Projects Financial Analyst supports the oversight of the day-to-day financial responsibilities of the Office of Physical Resources and Planning (OPRP's) capital construction projects, assists with the Capital Planning efforts, liaises with the Capital Planning & Project Services (CAPS) office, and assists with monthly reporting. The position will also support project controls management – financial, contract, and compliance. Capital construction projects typically managed by the Faculty of Arts and Sciences (FAS) Capital Projects group range from ~$500K to over $100M. Projects occur in any of the FAS's 268 buildings: science laboratories, museums, libraries, classrooms, residences, athletic facilities, and administrative spaces.

Financial Support

• Perform monthly reconciliation of project costs and A/P adjustments, process journals, and upload monthly charges into PRESTO (OPRP Finance systems for operations, planning, and construction) ensuring timely and accurate budget actuals.
• Support preparation of the $1.5 billion FAS Multi-Year Capital Plan and provide financial and ad hoc analysis and reporting.
• Collaborate with FAS Finance and FAS Development Office to track and reconcile funding for equity-financed projects.
• Use the Faculty Review, Offer, Professorship, and Searches (FROPS) system to plan for faculty appointment searches and update budget data in liaison with FAS Finance.
• Provide financial assistance on capital projects managed by the Owner's Project Manager (OPMs).

Project Support

• Prepare, review, and submit funding and closeout requests (CAPS forms) for capital projects and track their approval progress.
• Work with Project Managers (PMs) to process invoices, track payments, and verify execution of contracts.
• Collaborate with PMs and OPMs on the monthly Executive Summary Reporting process required by Central Administration on capital projects over $5M and consolidate the output into one document for review by Senior Management.
• Manage project information in project management tools and assure data integrity across financial systems.
• Ensure full execution of construction contracts prior to bill paying.
• Work with the University Auditor to review contract/actual rates and mark-ups.
• Support the closeout process for capital projects by ensuring accurate billing (i.e. permits, hazmat...).

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 7 years' relevant work experience

Additional Qualifications and Skills

• Experience with general ledger, general accounting practices, and financial systems.
• Experience in construction project management, property budget oversight, higher education, or non-profit management.
• Working knowledge of capital construction accounting principles.
• Strong, demonstrable Excel skills and hands-on experience with analysis and data query tools (e.g., pivot tables, SUMIF, VLOOKUP functionality, formulas, etc.)
• Ability to build strong relationships with people at all levels of the organization.
• Collaborative working style with strong attention to detail and problem-solving skills; able to work independently, cooperatively, and with interruptions.
• Organized, dependable, and have a positive, pitch-in attitude, excellent interpersonal, proofreading, and financial record-keeping skills.
• Excellent judgment, initiative, and follow-through are essential.
• Strong oral and written communication skills.

Working Conditions

• Work is performed in an office setting
• Hybrid office environment; this position will be based in Cambridge, MA and there is an expectation of some workdays per week on campus. Individual flexible and remote work options for this role will be discussed during the interview process.
  
• The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

IMPORTANT NOTE: To be considered for this position, applicants are encouraged to submit a cover letter and resume.
We regret that we are unable to provide visa sponsorship for this position.
All formal offers will be made by FAS Human Resources.

Benefits

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