Senior Finance Manager

19-Jan-2022

Faculty of Arts and Sciences

55774BR

Job-Specific Responsibilities

Reporting to the Associate Director of Finance and Research Administration, specific responsibilities of the Finance Manager include: financial management for review and approval of local policies and procedures for interim and year-end fiscal processes, and external and internal audits. Serve as the liaison within and between the School/ Unit and the University to provide comprehensive financial analysis and budget management. 

This position will independently perform day-to-day financials of a portfolio of centers, initiatives, and units administratively supported by the Science Division's Operations team.

• Develop, forecast, and administer complex budgets for a varied portfolio of divisional units. Verify budgets, identify, analyze, and resolve discrepancies. Prepare journal transfers as needed.
• Serve as the financial approver for portfolio's P-card purchases, Corporate Card purchases, HCOM purchases, out-of-pocket reimbursements, etc.
• Perform financial analysis and modeling to forecast, revenue, expenses, and income from a variety of funds including endowments, gifts. Develop and design ad-hoc financial reports for PIs, Faculty Directors, Dean's Office, Executive Committees, Development, etc. to inform management decisions.
• Provide financial administration for the John Harvard Distinguished Science Fellows Program and Research Computing.
• Work closely with the Associate Director of Finance and Research Administration and provide recommendations in the development of consistent and compliant financial policies and workflows to streamline the office's practices and allow for top-notch support to a large and varied portfolio of divisional units. 

Typical Core Duties

• Perform financial operations that may include payroll, accounting, accounts payable/receivable, procurement, research administration etc.
• Develop, forecast, and administer complex budgets
• Verify budgets, identify, analyze and resolve discrepancies
• Perform financial analysis and modeling to forecast revenue, expenses, and income
• Develop and design financial reports for management
• Provide technical advice and problem resolution for a school/unit financial community on financial administration
• May provide training to clients and staff
• Provide management with recommendations in the development of financial policies
• Ensure financial compliance with University policies and procedures and applicable legal rules and regulations

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 5 years’ relevant work experience

Additional Qualifications and Skills

• Demonstrated experience with pre- and post-award administration.
• Demonstrated experience working in a complex academic environment.
• Knowledge of financial administration systems and data query tools - particularly those used at Harvard including OBI, Oracle Financials, GMAS, PeopleSoft, etc.
• Demonstrated advanced Excel skills and ability to design complex spreadsheets and pivot tables utilizing advanced formulas, macros, v-look ups, conditional formatting, etc.
• Strong working knowledge of Microsoft Office Suite and Office 365 Collaboration Tools (Groups, Teams, SharePoint).
• Excellent written and verbal communication skill.
• Strong collaborative working style with excellent consultative, problem-solving, and customer service skills.
• Must have ability to build strong relationships with people at all levels of the organization and communicate technical financial information/policy/procedure to a broad range of audiences.
• Personal maturity and ability to work with and maintain confidential information are essential.    

Working Conditions

• Work is performed in an office setting.

• COVID Vaccine Policy : The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed inHarvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 

Additional Information

We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

We are committed to cultivating not only the diversity of our faculty, staff, and students but also in developing an inclusive culture  that is vibrant, engaging and encouraging of innovation as well as intellectual debate. We believe creating and maintaining an inclusive workplace allows employees from all backgrounds and walks of life to achieve their fullest potential. We also believe an inclusive culture is one that accepts, values and views as strength the difference we all bring to the workplace.

Harvard offers an outstanding benefits package including:

• Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. 
• Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
• Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
• Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Location

USA - MA - Cambridge

Job Code

F0857P Financial Administrator III

Department

FAS Science Operations

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Education, Identity

Schedule

Monday - Friday, 9am - 5pm

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.