Senior Disbursements Representative - Perdoceo Education Corporation

Senior Disbursements Representative - Perdoceo Education Corporation(
Job Number:
 46392)

Description

 

The Senior Disbursements Rep is responsible for maintaining the day-to-day operations, processes and procedures and assisting to identify and develop improvements relating to the Disbursements process. The ideal candidate will possess excellent Excel skills, a keen attention to detail, and the ability to work independently. This role will be responsible for managing both accounts receivable processes efficiently and accurately.  This includes but is not limited to investigating and resolving potential escalations, providing miscellaneous reports or analytical data in support of department and leadership, business partners and vendors. Having a thorough knowledge and understanding of company policies/procedures and a firm understanding of ceExpense, ceCard and Sarbanes Oxley controls regarding Disbursements & Receivables. Also includes, maintaining the operating integrity of the existing PEC systems, driving operational excellence and providing support amongst business partners, Disbursements Reps and department leadership. 

Principal Duties & Responsibilities 

• Responsible for senior level electronic and non-electronic invoicing needs such as manual invoice entry, voucher loads, clearing PO match exceptions, working OCR error queues, processing refund checks, monitoring and resolving unused credits, updating department procedure manuals, etc.

• Assist with day-to-day operations as needed

• Perform month end tasks as it relates to accounts payable and accounts receivable

• Perform payment cycle processing for both accounts payable and ceExpense

• Investigate and respond to inquiries from vendors and business partners

• Provide support and analysis on the Disbursements team, such as identifying, highlighting and making recommendations on how to remove productivity barriers for self and team development

• Monitor and enforce adherence to established corporate policies and procedures relating to all areas of responsibility and ensures all service level agreements are met

• Responsible for the completion, appropriate prioritization of own work, while setting and meeting deadlines

• Utilize sound and appropriate judgment in order to produce complete and successful resolutions of department items and issues

• Oversee ceExpense and ceCard items against the Travel and Expense and Procurement card Policies, etc.

• Acts as a representative for the Disbursements department on various special projects, as required

• Perform Accounts Receivable billing and payment application

• Generate various financial reports and analyses using Excel to support decision- making

Qualifications

 

Knowledge, Skills and Abilities, Competencies 

• Sets high standards of personal performance, while demonstrating willingness and ability to accept responsibility of work product

• Ability to work independently, to prioritize work, multi-task and meet deadlines

• Ability to proactively identify and resolve problems quickly and completely

• Adjust readily to multiple demands, shifting priorities and change.

• Carefully and consistently reviews work to detect errors, oversights, or omissions

• Speaks clearly and concisely.

• Initiates and develops relationships with others as a key priority and takes initiative to assist coworkers and address their questions and concerns

• Excellent teamwork, communication and customer service skills for dealing with peers, staff, schools and vendors 

Education and Experience:  Minimum 

• High school diploma or its equivalent

• 2+ years of Accounts Payable knowledge and experience

• Accustomed to working in a fast paced environment

• Experience with PeopleSoft Financials & Proficiency in Excel, including advanced functions such as VLOOKUP, PivotTables and formulas. 

Education and Experience:  Preferred 

• Associates degree from an institution accredited by an agency recognized by the U.S. Department of Education (or international equivalent)

• Experience with expense report entry and auditing

• Experience with SOX compliance rules and regulations

What we offer*

• Salary Range between $45,000 and $60,000
• Paid time off
• Paid sick leave
• Paid holidays
• Comprehensive medical, pharmaceutical, dental, and vision benefits
• Health savings and flexible spending accounts
• 401(k) savings plan with company match
• Employee Stock Purchase Plan (ESPP)
• Company paid life insurance and disability insurance - subject to eligibility
• Company paid tuition assistance – subject to eligibility and approval
• Employee Assistance Program (EAP)
• Prenatal and adoption assistance
• Additional ancillary programs are available upon benefit enrollment eligibility

*Most benefits apply to full-time employees. Some benefits apply to part-time employees as well. Benefits may vary by location and position and are subject to change at any time. Ask your recruiter for full details and information about eligible dependents.