Senior Development Associate

Details

Posted: 20-Jan-24

Location: Boston, Massachusetts

Type: Full-time

Salary: Open

Categories:

Executive
Provost/Vice President

Internal Number: 4950122

Senior Development Associate
About the Opportunity
This job description is intended to describe the general nature and level of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
JOB SUMMARY
Reporting to the Assistant Director, VP Projects and Leadership Advancement (AD), the Senior Development Associate plays an integral role in managing and supporting the needs of the Vice President (VP), AD, and Principal Gift Officer (PGO). The Senior Development Associate is a critical member of University Advancement and serves as the primary liaison between the VP and high-profile major and principal gift prospects. In addition, they serve as the primary contact between the VP and the Office of the President, the Office of the Senior Vice President for Advancement, Office of the Vice President for Advancement Global Engagement, Office of the Vice President for Advancement Resources & Campaign Resources, and the Office of Alumni Relations.
The Senior Development Associate supports the VP's work in efforts to fundraise on behalf of the university. As the direct provider of support to the VP, the Senior Development Associate executes a variety of responsibilities including the day-to-day scheduling and administrative needs of the VP, producing written and oral communication with university leaders, alumni, parents, students, donors, prospects, and community members on behalf of the VP, and organizing and planning meetings and small events on behalf of the VP. This includes setting and confirming appointments, developing comprehensive briefings that include biographical information, meeting logistics, and strategic objectives. The Senior Development Associate will manage the Salesforce database for the VP, conduct research, and independently prepare reports to be used by the VP in decision-making and reporting to the Senior Vice President for University Advancement.
The Senior Development Associate will also be responsible for event planning and management on behalf of the Vice President. They will handle all aspects of event logistics, develop leadership agendas and itineraries, and create briefings for the VP and other guests. They will oversee technical troubleshoot for virtual, hybrid, and in-person events.
This position requires strong interpersonal skills, the ability to listen, a service-oriented attitude, a strong work ethic, and the ability to tactfully communicate with individuals at all levels of the organization as well as external constituents. The individual must be self-motivated and detail oriented, able to manage workload independently, and prioritize and manage ongoing projects at the same time. Challenges include juggling multiple responsibilities in a busy environment.
MINIMUM QUALIFICATIONS

• Bachelor's Degree required; three to five (3-5) years of professional experience preferably in higher education and/or development.
• The university is seeking a highly motivated, entrepreneurial, energetic individual who can think independently and analytically and seeks to build a career in advancement and/or international affairs.
• Ability to manage and facilitate an intense workload and produce quality results in a fast-paced environment. Must be able to manage multiple priority projects at once with ease and efficiency.
• Must be proactive, anticipate problems, be resourceful and work effectively with colleagues and external constituents at all levels
• Strong interpersonal skills necessary for building relationships with external (donors, prospects, trustees) and internal (deans, faculty, staff, colleagues) constituents.
• Excellent verbal and written communication skills.
• Knowledge of and interest in international affairs; appreciation for and sensitivity to other cultures.
• Strong organizational skills.
• Highly collaborative in approach.
• Ability to exercise good judgment when dealing with confidential and sensitive material.
• Proficiency in Microsoft Word, Power Point, and Excel.
• Proficiency in various social media platforms is a plus.

KEY RESPONSIBILITIES & ACCOUNTABILITIES
Administrative, Technical, and Troubleshooting Support
Manage calendars, coordinate schedules, update and sustain technology, and assist with troubleshooting for the VP, PGO, and AD. Plan and organize travel for the VP, including managing itineraries, briefings, reservations, and research.
Maintain expenses for the VP and reconcile reimbursements for VP, PGO, and all direct reports of the VP.
Plan and organize gatherings for the office of the VP, including pipeline meetings, Senior Team meetings, meeting minutes, and schedule coordination.
Offer technical support to team.
Act as gatekeeper and first point of contact; primary contact of Office of VP of Development.
Support additional teams as needed.
Communication
Execute thorough research on current donors and new prospects. Prepare briefings, develop talking points, create contact reports, and organize meeting agendas for internal and external meetings, assuring that all data is accurate and up to date. Communicate with colleges and teams to support and collaborate on new and current pipeline strategies.
Draft follow-up correspondence and coordinate next steps for prospect management. Anticipate and prepare proof written communications for VP, AD, and PGO.
Sustain interdepartmental pride and awareness through the development and distribution of communications on behalf of the VP. Stay up-to-date on Northeastern and relevant related news.
Maintain, design and coordinate the development of new informative content to be shared both internally and externally
Event Planning and Management
Plan and organize events on behalf of the Office of the Vice President.
Design outreach, invitations, and presentations and communication with and schedule leadership and faculty members. Create guest lists, briefings, and craft donor engagement questions. Develop leadership-approved agendas and itineraries. Coordinate catering, oversee site setup, manage decor, and comply with location and university policies. Provide technical troubleshooting and setup for virtual, hybrid, and in-person events.
Serve as the liaison to all Advancement teams to ensure that all involved parties are in good standing, understand the event tone and purpose, and their teams' role in the planning process.
Database Management & Reporting
Lead effort to assure that key contacts, correspondence, and strategies are entered in Salesforce/Ascend for major and principal gift prospects. Create and extract reports to oversee and monitor strategic activity with prospects and donors.
Develop and compile research and data reports from Salesforce/Ascend and Banner, analyze trends, and display findings in easy-to-read tables and graphs that allow senior leaders to make data-informed decisions.
Manage and implement systems to ensure strategic follow up by senior administrators and faculty.
Update pipeline weekly to ensure each college and program is staying on target and has the assistance necessary to make goal.
Position Type
Advancement
Additional Information
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity .
To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Senior-Development-Associate_R120578
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About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.
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