Senior Department Administrator

Rutgers University, United States

Updated: over 2 years ago
Location: New Brunswick, NEW JERSEY
Deadline: ;

Position Details


Recruitment/Posting Title Senior Department Administrator
Job Category Staff & Executive - Administrative & Support
Department ORED
Overview
The core purpose of the Office for Research (Research) is to advance Rutgers preeminence in research and spur economic growth. Research provides services university-wide to support the faculty’s research and strategically leads the university’s economic development activities. Research’s functions range from supporting the identification of new research funding opportunities and submission of grant proposals to post-award financial management and research regulatory affairs. The office directs research commercialization activities, including patenting, licensing, startup business support, and the Corporate Engagement Center serves as a central point for industry access.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Senior Department Administrator for the Office for Research. As part of the Office for Research, this position reports to the Vice President of Research Administration (VP-RA). The position provides independent, confidential, executive-level administrative support to the VP-RA and manages the day-to-day office operations and procedures.
Among the key duties of this position are the following:
  • Serves as part of the executive support team responsible for the preparation, receipt, processing and dissemination of reports, charts, letters, memoranda, and other written documents, to include data and documents utilized for decisions involving budgetary concerns and staffing decisions.  
  • Coordinates and manages with complete accuracy all aspects of the appointments and meeting calendar, travel arrangements and expenses, and correspondence. 
  • Provides unit supporting research, analysis, and proposal data.  
  • Prepares informational materials and assists with preparation of committee reports and presentations. In addition, regularly provides administrative support in all functions of the offices of the VP-RA as required.  
  • Maintains effective knowledge of all relevant resources and services available within the university. 
  • Acts as liaison and maintains collaborative relationships with Rutgers central administration, university staff and administrators.  
  • Works effectively with minimal direct supervision. Performs other duties as assigned.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Exempt
Grade 06
Position Salary
Annual Minimum Salary 67333.000
Annual Mid Range Salary 85227.000
Annual Maximum Salary 103121.000
Standard Hours 37.50
Union Description Administrators Confidential
Payroll Designation PeopleSoft
Benefits

Information about the benefits provided to Rutgers employees can be found at: http://uhr.rutgers.edu/benefits/benefits-overview
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Minimum Education and Experience
  • Bachelor’s degree or an equivalent combination of education and/or experience that demonstrates working knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
  • A minimum of five years of related experience working for a senior level administrator. 
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Demonstrated executive level organizational and decision-making skills.
  • Excellent oral and written communications skills, attention to detail, attention to the subject matter involved, and complete accuracy in all tasks required. 
  • Working knowledge of basic word processing and spreadsheet programs. 
  • Excellent attendance, work habits, ability to effectively multitask and to maintain confidentiality. 


 
Preferred Qualifications
  • Comprehensive knowledge of Rutgers University policies, procedures, and organizational structure desired.
Equipment Utilized
Physical Demands and Work Environment
Office environment. Requires travel to other campuses as needed. May require evening work.
Special Conditions

Posting Number 21ST1820
Posting Open Date 07/07/2021
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Off Campus
Location Details
33 Knightsbridge Rd Piscataway, NJ 08854




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