Senior Course Scheduler

Job Posting Title:

Senior Course Scheduler

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Hiring Department:

Department of Linguistics

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes 

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

 

Given that this role serves as the primary point of contact for visitors, faculty, students, and potential donors, it is crucial for us to have a representative consistently present at the front office. In light of these requirements, the individual would be expected to be present in the office Monday through Friday. While we can offer flexibility regarding the specific hours, they must fall within standard business hours. Additionally, we would consider occasional work-from-home requests on a case-by-case basis. 

 

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/ .

 

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ .

 

For more information on college staff professional development, please visit:   

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund .

 

Purpose

The Senior Course Scheduler serves as the front office receptionist for the Linguistics Department and manages course scheduling and course inventory for Linguistics and American Sign Language (ASL) courses. They also handle the departmental website and social media accounts and office supplies and equipment purchasing. 

Job Responsibilities

• Provide general administrative support for department faculty and staff. Process inventory self-tagging when required. Assist Department Manager with annual inventory. Handle inventory surplus equipment.  

• Room scheduling for meetings and special events. Initiate work orders. Create fliers for student events and attend table events for information purposes.  

• Serve as purchasing contact for department. Process purchasing requests using purchase orders, the UT Market system, or ProCard as appropriate. Follow all university, college, and department procurement procedures. Coordinate with Central Business Services Office to process voucher and entertainment payments.  

• Maintain departmental website and social media accounts. Advertise events/courses on RLP screens.  

• Serve as front desk receptionist. Greet department visitors, answer phones, answer or refer general inquiries, distribute mail.  

• Coordinate department colloquium series: schedule and publicize events, arrange travel arrangements and reimbursements for guest speakers, and arrange receptions following colloquia. Assist with event planning for other department events as needed.  

• Coordinate ASL program: manage registration, field inquiries, and coordinate applications for transcripted minor in ASL.  

•  Coordinate other course-related activities: assign faculty through FaSet, request course instructor surveys, manage registration for ASL courses, coordinate textbook orders, oversee grade reporting, solicit and submit requests for final exams, and post syllabi in university database.  

• Coordinate course scheduling and course inventory for Linguistics and ASL courses.  

• Other related functions as assigned 

 

Required Qualifications 

Bachelor’s degree and at least one year of administrative work experience. Experience in course scheduling. Excellent customer service, time management and organizational skills. Professional demeanor, good judgment in dealing with others of varying backgrounds and personalities. Proficient in computer applications including Microsoft Office Suite. Detail-oriented and demonstrated success managing multiple projects and administrative tasks simultaneously. Ability to advise and communicate accurate information efficiently under pressure and with frequent interruptions. Ability to step-in when needed to meet department deadlines. Relevant education and experience may be substituted as appropriate.  

 

Preferred Qualifications 

Two years of administrative/course scheduling work experience. Self-starter professional who takes initiative, can work with minimal supervision and begin projects independently, and works well as an individual and in a team. Knowledge of American Sign Language 

 

Salary Range 

$54,000 + depending on qualifications 

Working Conditions 

• Typical office environment 
• Austin-area base is required  

 

Required Materials 

• Resume 

• 3 professional references 

• Letter of interest 

 

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.